Office Manager

Airport Placements; Ashford; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

HR GO Group in Ashford, Kent, is seeking an experienced Office Manager to oversee administrative, procurement and site-support activities. The role is hands-on and combines office management with team leadership to ensure smooth day-to-day operations.

The position involves budgeting, supplier liaison, and efficient administration across the site, with a hybrid working pattern of three days in the office and two at home. The company offers a permanent role and a supportive team environment.

Qualifications

• Experience managing a small administrative/ procurement team.
• Strong budget forecasting and cost control skills.
• Proficient with Excel and common office software; ERP experience preferred.
• Ability to liaise with engineers and site teams to translate requirements into procurement actions.

Responsibilities

• Order and manage construction materials and coordinate site deliveries.
• Liaise with engineers to prioritise materials and resolve queries.
• Lead a small admin team, allocate tasks, train and review performance.
• Produce budget forecasts, monitor spend, and support cost control initiatives.
• Maintain procurement records and negotiate with suppliers for best value.
• Coordinate office systems, vendors, and health & safety administration.
• Provide regular operational reports to senior management.

Skills

Office administration

Team leadership

Budgeting

Excel

Procurement/ERP experience

Job description

Office Manager

Job Reference: 111126/1

Admin and Secretarial Ashford, Kent Discussed upon application Permanent

Role: Office Manager

Salary: Negotiable (Dependent on experience)

Location: Ashford (Hybrid, 3 days in office/2 at home)

We are looking for an experienced Office Manager to join our well established client based in Ashford.

This hands on role combines office administration, procurement and team leadership to ensure smooth day to day running of the office and effective support for site activity.

Key responsibilities

• Order and manage construction materials, maintain stock levels and coordinate deliveries to sites.
• Liaise directly with engineers and site teams to prioritise materials, manage specifications and resolve technical or logistical queries.
• Manage a small administrative team, including task allocation, training, performance reviews and rota planning.
• Produce and maintain budget forecasts, monitor spend, prepare monthly variance reports and support cost control initiatives.
• Keep accurate purchasing records, supplier contracts and procurement documentation; negotiate with suppliers to achieve best value.
• Coordinate office systems and processes, manage vendors, maintain filing and compliance records, and support health & safety administration.
• Provide regular operational reports to senior management and contribute to planning meetings.

Essential skills and experience

• Comfortable and confident dealing with engineers and technical teams, able to translate requirements into procurement actions.
• Demonstrable experience managing a small team in an office environment.
• Strong competency in budget forecasting, financial monitoring and basic accounting/reporting.
• Excellent organisational skills, attention to detail and ability to manage competing priorities.
• Proficient with Microsoft Excel and common office software; experience with procurement or ERP systems is an advantage.

Contact us

• Email: [e-mail]
• Call: 01233 722 401