Office Manager

KHR - Recruitment Specialists; England; On-site; GBP 26,000 - 36,000; Full time

Job summary

Unknown in Medway is seeking an experienced Office Manager to support the day-to-day running of the office on a permanent basis, with a hands-on approach to administration, HR support and fleet management.

The role includes preparing confidentiality HR docs, coordinating vehicle maintenance, onboarding new staff, and liaising with suppliers and external providers, Monday to Friday 8:30am–5pm.

Qualifications

• Experience in administrative, office support or similar roles.
• Experience with HR administration.
• Background in fleet management, vehicle maintenance, MOTs and scheduling.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Overseeing general office administration and preparing relevant documentation.
• Preparing and maintaining confidential HR documentation including contracts and records.
• Monitoring company vehicles to ensure MOTs, servicing and inspections are completed on time.
• Arranging vehicle maintenance and liaising with garages/service providers.
• Supporting onboarding process for new employees.
• Acting as central point of contact for admin queries.
• Coordinating staff training and liaising with external providers.
• Maintaining training records and monitoring certification expiry dates.
• Keeping accurate fleet and vehicle records.
• Managing administration of vehicle incidents and liaising with drivers/insurers.
• Tracking incidents and ensuring documentation is completed.
• Liaising with suppliers and external service providers.
• Assisting with meeting arrangements and general office organisation.
• Providing admin support to wider team.

Skills

Microsoft Office

HR administration

Fleet management

Organizational skills

Tools

Microsoft Excel

Job description

Role: Office Manager

Location: Medway

Contract Type: Permanent

Hours: Monday-Friday - 8:30am - 5pm

Salary: Highly Competitive, Negotiable

An established manufacturer and supplier is seeking a proactive and organised Office Manager to support the day-to-day running of its office.

This is a varied, hands-on Office Manager covering general administration, HR support, fleet management, scheduling vehicle maintenance, alongside providing wider support to the team.

Key Responsibilities - Office Manager

• Overseeing general office administration and preparing relevant documentation
• Preparing and maintaining confidential HR documentation, including contracts, letters and employee records
• Monitoring company vehicles to ensure MOTs, servicing and inspections are completed on time
• Arranging vehicle maintenance and liaising with garages and service providers
• Supporting the onboarding process for new employees
• Acting as a central point of contact for administrative queries
• Coordinating staff training, booking courses and liaising with external providers
• Maintaining training records and monitoring certification expiry dates
• Keeping accurate fleet and vehicle records
• Managing the administration of vehicle accidents and incidents, including recording details and liaising with drivers, insurers and other relevant parties
• Tracking incidents and ensuring all associated documentation is completed
• Liaising with suppliers and external service providers
• Assisting with meeting arrangements, scheduling and general office organisation
• Providing administrative support to the wider team as required

Candidate Profile - Office Manager

• Previous experience in an administrative, office support or similar role
• Experience with HR administration
• A background in fleet management, vehicle maintenance, MOTs and scheduling
• A willingness to get stuck in
• Competent in Microsoft Office, including Word, Excel and Outlook
• Able to prioritise tasks and manage a varied workload effectively
• A positive, team-focused approach with the ability to work independently