Office Facilities Manager

Culture Guru; City Of London; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

25 days' holiday + bank holidays

Discretionary bonus

Company pension with 5% employer

Life assurance 4x salary

Income protection

Private medical insurance

Private GP consultations

Wellbeing network

Season ticket loan

Cycle to Work

Job summary

Culture Guru is seeking an experienced Office & Facilities Manager to own the London head office, overseeing building maintenance, security, reception and a busy front of house function.

You will manage budgets, coordinate contractors and suppliers, and ensure a professional, safe, and welcoming environment. 5 days per week, with a permanent, full-time contract, starting ASAP.

Qualifications

• Experience in an office management, front of house, facilities or business support role.
• A confident, professional manner and a great telephone manner.
• Strong organisation and attention to detail, with the ability to juggle competing priorities calmly.
• Proficiency in Microsoft 365 (Outlook, Word, Excel and Teams).
• Confidence addressing issues constructively when standards aren't being met.
• Discretion with confidential information.

Responsibilities

• Managing building maintenance and repairs, liaising with subcontractors and suppliers and keeping maintenance contracts and records up to date
• Supporting Health, Safety & Environmental compliance across the office
• Looking after building security, access systems and a designated set of office keys
• Managing day-to-day office and facilities budgets, and approving facilities invoices within agreed limits
• Overseeing reception, calls, post, deliveries and couriers, and providing reception cover when needed
• Coordinating meeting rooms, making sure they're presentable, set up with working IT and stocked with refreshments
• Delegating and prioritising work for the Reception Administrator and supporting them day to day
• Managing office supplies, off-site archiving and pool vehicle documentation (insurance, MOT, servicing)
• Keeping the CRM and company records accurate, and handling expenses and mileage administration with Finance

Skills

Office management

Front of house

Communication

Organization

Discretion

Tools

Microsoft 365

Job description

Office & Facilities Manager (Construction & Fit-Out)

Salary: £35,000 - £40,000 + excellent benefits

Hours: Monday to Friday, 08:00 - 17:00 (with an hour for lunch)

Contract: Permanent, Full Time

Start: ASAP (happy to wait for notice)

Location: City of London. Office-based, 5 days per week

Are you the person everyone turns to when something in the office needs sorting, whether it’s a broken lock, a late delivery or a contractor who hasn’t turned up? Do you love owning a space and making it run like clockwork?

Culture Guru is recruiting a proactive, confident Office & Facilities Manager for a well-established, growing construction and fit-out contractor. You’ll take full ownership of their London head office, from the building and facilities to a polished front of house, and make sure it’s professional, welcoming, safe and fully operational every day.

This role would suit an experienced Office Manager, Facilities Coordinator or Front of House Manager who's ready for real responsibility. One minute you’ll be lining up a maintenance visit or approving a supplier invoice, the next you’ll be preparing a meeting room for a client pitch or guiding your Reception Administrator through a busy morning. You’ll be trusted with budgets, building security and keys, and you’ll be the go-to contact if the alarm or fire monitoring provider calls out of hours.

You’ll report to the Head of Business Administration & HR and manage a Reception Administrator, working with everyone from directors and site teams to clients, subcontractors and suppliers. If you spot problems before anyone else does and enjoy keeping standards high, you’ll fit right in.

What you’ll be doing:

• Managing building maintenance and repairs, liaising with subcontractors and suppliers and keeping maintenance contracts and records up to date
• Supporting Health, Safety & Environmental compliance across the office
• Looking after building security, access systems and a designated set of office keys
• Managing day-to-day office and facilities budgets, and approving facilities invoices within agreed limits
• Overseeing reception, calls, post, deliveries and couriers, and providing reception cover when needed
• Coordinating meeting rooms, making sure they're presentable, set up with working IT and stocked with refreshments
• Delegating and prioritising work for the Reception Administrator and supporting them day to day
• Managing office supplies, off-site archiving and pool vehicle documentation (insurance, MOT, servicing)
• Keeping the CRM and company records accurate, and handling expenses and mileage administration with Finance

What you’ll need:

• Experience in an office management, front of house, facilities or business support role
• A confident, professional manner and a great telephone manner
• Strong organisation and attention to detail, with the ability to juggle competing priorities calmly
• Proficiency in Microsoft 365 (Outlook, Word, Excel and Teams)
• Confidence addressing issues constructively when standards aren't being met
• Discretion with confidential information
• Desirable: experience managing contractors and suppliers, supervising a team member, or working in construction or property

What's in it for you:

• 25 days' holiday plus bank holidays, and a Christmas shutdown on top of your allowance
• Discretionary bonus scheme
• Company pension with a 5% employer contribution
• Life assurance at 4x salary, plus income protection
• Private medical insurance for you, your partner and children under 25
• Initial private GP consultations paid for, plus regular medical check-ups
• A strong wellbeing network, including wellbeing champions and access to counselling
• Season ticket loan to help with your commute
• Cycle to Work scheme

This is a brilliant opportunity to make a head office your own and grow with a successful, people-focused business!