Office & Facilities Coordinator - 6mth FTC

Victoria Lindfield Associates; City Of London; Vor Ort; GBP 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

Benefits

London West End location

Zusammenfassung

Victoria Lindfield Associates is seeking an Office & Facilities Coordinator for a 6-month FTC in London’s West End. The role sits within the London Corporate Services team, responsible for the smooth day-to-day running of the office, facilities and guest experience in a prestigious international investment business.

This hands-on role requires a highly organised, proactive individual who can manage supplier relationships, health & safety, relocations, events, and executive support to maintain an

Qualifikationen

• Minimum 5 years' experience in office management or facilities.
• Experience in a fast-paced corporate environment.
• Experience managing external suppliers and building management.
• Good understanding of workplace health & safety and facilities compliance.
• Highly organised with strong communication skills.

Aufgaben

• Oversee daily office operations and facilities services.
• Manage office access, security, and employee passes.
• Support health & safety compliance, workplace inspections, fire safety, and risk assessments.
• Coordinate facilities and logistics for internal meetings and events.
• Manage external suppliers and contractors and liaise with building management.
• Coordinate vendor invoices and monthly expense reporting.
• Manage office moves, desk allocations, and IT liaison.
• Oversee office supplies, catering, postal services and courier deliveries.
• Maintain presentation standards and guest experience in the office.
• Prepare office communications and provide occasional reception cover.

Kenntnisse

Office management

Facilities coordination

Stakeholder management

Health & safety

Communication

Tools

Microsoft Office

Outlook

Workplace systems

Jobbeschreibung

Office & Facilities Coordinator – 6 Month FTC

£45,000–£60,000 DOE + Benefits. London West End. Fully office based

An exciting opportunity to join a prestigious, fast-paced international investment business, providing facilities and workplace support within a professional, high-performing corporate environment.

Working as part of the London Corporate Services team, you will take responsibility for the smooth day-to-day running of the office, ensuring exceptional standards across facilities, workplace operations and employee and visitor experience.

This is a varied, hands‑on role requiring a proactive, highly organised individual who enjoys taking ownership, solving problems and ensuring an efficient, welcoming, and professional working environment.

The Role

• Overseeing daily office operations, ensuring facilities and workplace services run smoothly and efficiently
• Managing office access, security procedures, and employee passes
• Supporting health & safety compliance, workplace inspections, fire safety, and risk assessments
• Coordinating facilities and logistics for internal meetings, corporate events, and visiting employees
• Managing external suppliers and contractors, liaison with building management regarding maintenance, repairs, and facilities requirements
• Coordinating vendor invoices, departmental billing, and monthly expense reporting
• Managing office moves, desk allocations, and new joiner workspace arrangements, liaising closely with IT
• Overseeing office supplies, catering provisions, postal services, and courier deliveries
• Maintaining exceptional standards of presentation, service, and guest experience throughout the office
• Preparing office communications and providing occasional reception cover

About You

• Minimums of 5 years' experience within office management, facilities coordination, or corporate services
• Previous experience gained within a professional, fast-paced corporate environment
• Confident managing external suppliers, contractors, and building management relationships
• A good understanding of workplace health & safety and facilities compliance
• Highly organised, proactive, and able to manage multiple competing priorities
• Excellent communication skills with a polished, professional, and service-focused approach
• Resourceful, solutions-driven, and comfortable taking ownership with minimal supervision
• Strong attention to detail and the ability to work calmly and efficiently under pressure
• Confident using Microsoft Office, Outlook, and workplace management systems
• A collaborative team player with a flexible, hands‑on attitude and a genuine pride in maintaining exceptional workplace standards

Package

• £45,000–£60,000 per annum DOE (pro rata for 6 months)
• 6-month fixed-term contract
• Fully office based, Monday–Friday
• Prime London West End location
• Opportunity to work within a prestigious international corporate environment