Facilities Coordinator

Victoria Lindfield Associates; Greater London; On-site; GBP 45,000 - 60,000; Full time

Benefits offered by this job

Free daily lunch

Benefits package

Job summary

Victoria Lindfield Associates is seeking an Office & Facilities Coordinator for a 6-month contract in Mayfair (Green Park). The role is fully office-based with a day of benefits including a free daily lunch and a competitive salary of £45,000–£60,000 DOE.

You will join the London Corporate Services team and be responsible for the smooth day-to-day running of the office, facilities operations, and delivering a professional, welcoming environment for staff and visitors.

Qualifications

• 5+ years' experience in office management, facilities coordination, or corporate services.

Responsibilities

• Overseeing daily office operations to ensure facilities and workplace services run smoothly and efficiently.
• Supporting health & safety compliance, workplace inspections, fire safety, and risk assessments.
• Coordinating facilities and logistics for internal meetings, corporate events, and visiting employees.
• Managing external suppliers and contractors, liaison with building management regarding maintenance, repairs, and facilities requirements.
• Coordinating vendor invoices, departmental billing, and monthly expense reporting.
• Managing office moves, desk allocations, and new joiner workspace arrangements, liaising with IT.
• Overseeing office supplies, catering provisions, postal services, and courier deliveries.
• Maintaining exceptional standards of presentation, service, and guest experience.
• Preparing office communications and providing occasional reception cover.

Skills

Office management

Facilities coordination

Health & safety knowledge

Microsoft Office / Outlook

Tools

Microsoft Office

Workplace management systems

Outlook

Job description

Office & Facilities Coordinator – 6 Month Contract-potential to go perm. Mayfair. Green Park.

£45,000–£60,000 DOE + Benefits. Free daily lunch provided. Fully office based.

An exciting opportunity to join a prestigious, fast-paced and global investment firm, providing facilities and workplace support within a professional, high-performing corporate environment.

Working as part of the London Corporate Services team, you will take responsibility for the smooth day-to-day running of the office, ensuring exceptional standards across facilities, workplace operations and employee and visitor experience.

This is a varied, hands-on role requiring a proactive, highly organised individual who enjoys taking ownership, solving problems and ensuring an efficient, welcoming, and professional working environment.

The Role

• Overseeing daily office operations, ensuring facilities and workplace services run smoothly and efficiently
• Supporting health & safety compliance, workplace inspections, fire safety, and risk assessments
• Coordinating facilities and logistics for internal meetings, corporate events, and visiting employees
• Managing external suppliers and contractors, liaison with building management regarding maintenance, repairs, and facilities requirements
• Coordinating vendor invoices, departmental billing, and monthly expense reporting
• Managing office moves, desk allocations, and new joiner workspace arrangements, liaising closely with IT
• Overseeing office supplies, catering provisions, postal services, and courier deliveries
• Maintaining exceptional standards of presentation, service, and guest experience throughout the office
• Preparing office communications and providing occasional reception cover

About You

• Minimums of 5 years' experience within office management, facilities coordination, or corporate services
• Previous experience gained within a professional, fast-paced corporate environment
• Confident managing external suppliers, contractors, and building management relationships
• A good understanding of workplace health & safety and facilities compliance
• Confident using Microsoft Office, Outlook, and workplace management systems
• A collaborative team player with a flexible, hands-on attitude and a genuine pride in maintaining exceptional workplace standards

Package

• Fully office based, Monday–Friday
• Prime London West End location
• Opportunity to work within a prestigious international corporate environment