Office Manager

Bain and Gray; City Of London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Bain and Gray, a consultancy near London Bridge, is seeking an experienced Office Manager to oversee HR support, events, and internal systems in a hybrid setup. The role focuses on bringing people together, maintaining a smooth, positive working environment and improving processes.

The right candidate has corporate experience, is numerate, and comfortable with data, reporting, and a range of IT/tools. You will support Directors and manage day-to-day admin and finance tasks with a proactive

Qualifications

• The candidate should have several years of corporate grounding.
• They should be numerate and able to produce clear, accurate reports.
• They must be a clear communicator, written and verbal.
• They should be digitally confident with IT systems.
• They should have an interest in how AI can improve work processes.
• They should learn quickly and take ownership.
• They should be proactive and solutions-oriented.
• They should be comfortable with ambiguity and shifting priorities.

Responsibilities

• Office & facilities management.
• Executive & leadership support: assist Directors, prep agendas, capture decisions, coordinate meetings.
• Knowledge management & system support: manage SharePoint/intranet and policies.
• Events & logistics: plan internal events, venues, catering, travel bookings.
• People & HR support: onboarding, offboarding, background checks, references.
• Finance & reporting: assist with day-to-day finance tasks and month-end data.

Skills

Highly organised

Numerate

Clear communicator

Digitally confident

Interest in AI

Quick to learn

Proactive

Ownership mindset

Comfortable with ambiguity

Tools

SharePoint

Intranet systems

Job description

We are working with a fantastic consultancy based near London Bridge. They have a wonderful culture built on transparency and trust and with that comes fantastic benefits and flexibility. This role offers a hybrid working structure.

They are looking for an experienced Office Manager to oversee various parts of the rapidly growing business – from HR support to organising internal Events. This is a role for someone who prides themselves on bringing people together, creating a smooth running and happy working environment, and really loves the people side of being an Office Manager!

The right candidate will have a good few years of corporate grounding, be fairly numerical and be eager to learn and pick up and improve processes.

Duties will include:

• Office & facilities management
• Executive & leadership support: You will provide exec support to the Directors and help run key leadership meetings - preparing agendas, capturing decisions and actions, and ensuring the right follow-through. You will also coordinate team-wide meetings and internal communications.
• Knowledge management & system support: You will own our knowledge management infrastructure - keeping SharePoint/our intranet, Claude Projects, and other tools organised, up-to-date, and genuinely useful. You will also maintain and update internal policies and templates, spotting opportunities to improve how we store and share information as we grow.
• Events & logistics: You will support our People Manager to plan and deliver internal events - sourcing venues, arranging catering, managing logistics, and making sure everything runs smoothly on the day. You will also manage travel and accommodation bookings for the team.
• People & HR support: You will manage the practicalities of bringing people into and out of the business - onboarding, offboarding, background checks, and referencing - working closely with our People function and ensuring every experience is positive and well-organised.
• Finance & reporting: You will manage day-to-day finance administration, working with the Directors and our external accountants. This includes invoicing, supplier payments, expenses and credit control, chasing debtors, plus keeping our systems accurate for month-end and year-end.

The right candidate will be:

• Highly organised, with strong attention to detail and a systematic approach to managing information
• Numerate and comfortable working with data, with the ability to produce clear, accurate reports and spot when something doesn't look right
• Clear and confident communicator -written and verbal - with the ability to support senior leaders effectively
• Intuitive and digitally confident – enjoys using a range of IT & digital systems
• An interest in how tools and technology (including AI) can improve how we work
• Quick to learn new systems and happy to test, learn and teach others
• Proactive and solutions-focused, able to spot what needs doing and take ownership of it
• Comfortable working with ambiguity and adapting quickly when priorities shift

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.