Facilities and Building Manager

IWFM; Hemel Hempstead; Hybrid; GBP 36,000 - 44,000; Full time

Job summary

IWFM in Hemel Hempstead seeks a hands-on Facilities and Building Manager to keep a busy head office safe, compliant and running smoothly. You will oversee facilities, health & safety, and front-of-house in one role, taking ownership of day-to-day operations and site management.

You will manage quotes and budgets, coordinate contractors, act as key holder and initial contact for visitors and deliveries, perform risk assessments, fire safety tasks, and keep records up to date.

Qualifications

• Experience in facilities management is essential.
• Knowledge of health and safety legislation and compliance.
• IOSH or NEBOSH certification is advantageous.
• Strong written and verbal English for engaging with suppliers and contractors.

Responsibilities

• Oversee the contracts and facilities covering the office building and external areas.
• Organise quotes, budgets and approvals, and book contractors for planned maintenance.
• Act as the main contact for contractors and be on site during works.
• Be the key holder and first point of contact for the external security team, including out-of-hours callouts.
• Look after fire and intruder alarms and ensure annual fire risk assessments are completed.
• Keep the office and external areas tidy with daily walkarounds and winter safety measures.
• Ensure health and safety policies, procedures and risk assessments are current and compliant.
• Carry out audits and inspections of the site and report findings.
• Run fire alarm testing and drills, and organise PAT testing.
• Identify operational risks and implement appropriate responses.
• Support communication and briefings so health and safety information is understood across the business.
• Maintain shared records of health and safety activity and performance.
• Welcome visitors and handle deliveries, collections and couriers.

Skills

Facilities management

Health and Safety

Interpersonal skills

Attention to detail

Excel skills

English proficiency

Full driving licence

Hands-on

Job description

Facilities and Building Manager – Hemel Hempstead

A hands-on, varied role keeping a busy head office safe, compliant and running smoothly. Facilities, Health & Safety and front-of-house in one.

Think Specialist Recruitment are working with a well-established business in Hemel Hempstead to recruit a Facilities & Health and Safety Coordinator. You'll be the go-to person for the building, looking after the day-to-day running of the office and site, making sure health and safety is in place and compliant, and acting as the friendly first point of contact for visitors, deliveries and contractors. You'll also give some support to the stock room team. This is a practical, varied role for someone who likes to take ownership, enjoys being on their feet and is happy to get stuck in, ideally the successful candidate will be someone who is hands-on and able to tackle any minor remidal issues themselves.

Our client is offering a salary from 40k upwards along with the chance to work for a thriving and growing business in their wonderful office premises.

The role

• Oversee the contracts and facilities covering the office building and external areas.
• Organise quotes, budgets and approvals, and book contractors to cover the planned preventative maintenance schedule
• Act as the main contact for contractors and third parties, and be on site while work is carried out
• Be the key holder and first point of call for the external security team, including out-of-hours callouts where needed
• Look after fire and intruder alarms and make sure the annual fire risk assessment is completed
• Keep the office and external areas tidy, including a daily walkaround, and make sure winter safety measures such as gritting are in place
• Make sure health and safety policies, procedures and risk assessments are current and compliant with legislation
• Carry out audits and inspections of the site, identify areas for improvement and report on findings
• Run fire alarm testing and fire drills, and organise PAT testing
• Identify operational risks and work with teams to put in place the right response
• Support communication and briefings so health and safety information is understood across the business
• Keep shared records so health and safety activity and performance are tracked accurately
• Welcome visitors and deal with deliveries, collections and couriers

About you

• Previous experience in facilities management (essential)
• Experience of health and safety legislation and best practice, with a focus on compliance and continuous improvement
• IOSH or NEBOSH, and knowledge of risk assessments, DSE assessments and GDPR, would be an advantage
• Excellent interpersonal skills, and confident engaging with people at all levels
• A proactive, hands-on team player who takes ownership and responsibility
• Excellent attention to detail and accuracy
• Good Excel skills and experience of business systems
• Able to juggle several tasks under time pressure
• Strong written and verbal English, with the confidence to negotiate with suppliers and contractors
• Full driving licence and own car
• Manual handling training (can be provided)

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