Office Coordinator / Sales Administrator - Immediate Start

Confidential; Crawley; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Training and development

Competitive salary

Friendly team environment

Job summary

Office Angels in Crawley is seeking an organized Office Coordinator to join a busy team. You will handle administration, process orders, and support sales with strong data report skills in Excel.

The role is full-time, onsite, with Monday–Friday hours and a focus on reporting, data accuracy, and customer service. Training and a friendly environment are offered, with opportunities to improve processes.

Qualifications

• Advanced Excel and data reporting skills are essential.
• Experience with large data sets and accurate data handling required.
• Strong administrative and organisational capabilities with attention to detail.

Responsibilities

• Provide day-to-day office coordination and administration support.
• Process customer orders, quotes, and sales documentation accurately.
• Maintain and update customer records and internal systems.
• Produce and maintain Excel reports and data analyses.
• Support the sales team with order tracking and client communications.
• Monitor stock and supplier information as required.
• Coordinate meetings, travel, and general office logistics.
• Handle calls and emails professionally and promptly.
• Assist with KPI reporting and data management projects.
• Support continuous improvement of office processes.

Skills

Advanced Excel

Pivot Tables

VLOOKUP/XLOOKUP

Data analysis

Reporting

Spreadsheet management

CRM/ERP systems

Microsoft Office

Tools

CRM/ERP systems

Microsoft Office

Job description

Office Coordinator / Sales Administrator

Location: Crawley
Salary: 30,000 - 35,000 (DOE)
Job Type: Full-time onsite, Monday to Friday 9am - 5:30pm

The Opportunity

We are seeking a highly organised and proactive Office Coordinator to join a busy and growing business. This is a varied role that combines office coordination, administration, and sales support responsibilities, making it ideal for someone who enjoys working across multiple functions and keeping operations running smoothly.

The successful candidate will be confident managing administration tasks, supporting customer orders, and working extensively with Excel to produce reports, manage data, and support business performance.

Key Responsibilities

• Provide day-to-day coordination and administration support across the office.
• Process customer orders, quotations, and sales-related documentation accurately.
• Maintain and update customer records, databases, and internal systems.
• Produce, analyse, and maintain Excel spreadsheets and reports.
• Support the sales team with order tracking, pricing updates, and client communications.
• Monitor stock, supplier information, and operational records where required.
• Coordinate meetings, travel arrangements, and general office logistics.
• Handle incoming calls and emails, ensuring a professional and timely response.
• Assist with reporting, KPI tracking, and data management projects.
• Support continuous improvement of office processes and administrative procedures.

About You

• Advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, data analysis, reporting, and spreadsheet management.
• Strong administrative and organisational skills with excellent attention to detail.
• Comfortable working with large volumes of data and maintaining accuracy.
• Confident communicator with excellent customer service skills.
• Able to prioritise workloads and manage multiple tasks effectively.
• Strong IT skills, including Microsoft Office and CRM/ERP systems.
• A proactive, positive, and solutions-focused approach.

What's on Offer

• Varied and interesting role with a mix of administration and sales support.
• Friendly and supportive team environment.
• Opportunity to take ownership of reporting and process improvements.
• Training and development opportunities.
• Competitive salary and benefits package.

If you're a highly organised administrator with strong Excel skills and experience supporting a busy office or sales team, we'd love to hear from you.

Office Angels are an equal opportunity employer and are acting as a recruitment agency for this vacancy.

Office Angels is an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.