Office Coordinator / Sales Administrator - Immediate Start

Office Angels; Crawley; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Training opportunities

Benefits package

Job summary

Office Angels in Crawley is seeking a highly organised Office Coordinator to provide administration and sales support in a busy, growing business. You will manage day-to-day office tasks, process customer orders, and create reports in Excel to support business performance.

The role requires advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP) and meticulous data handling, with opportunities to improve processes and reporting. Full-time, onsite, Monday–Friday.

Qualifications

• Advanced Excel with Pivot Tables, VLOOKUP/XLOOKUP, data analysis, reporting and spreadsheet management.
• Strong administrative and organisational skills with excellent attention to detail.
• Comfortable handling large volumes of data with high accuracy.
• Confident communicator with strong customer service skills.
• Ability to prioritise workloads and manage multiple tasks.
• Proficient IT skills including Microsoft Office and CRM/ERP systems.

Responsibilities

• Provide day-to-day coordination and administration support across the office.
• Process customer orders, quotations and sales-related documents accurately.
• Maintain and update customer records, databases and internal systems.
• Produce, analyse and maintain Excel spreadsheets and reports.
• Support the sales team with order tracking, pricing updates and client communications.
• Monitor stock, supplier information and operational records as required.
• Coordinate meetings, travel arrangements and general office logistics.
• Handle incoming calls and emails with professional responses.
• Assist with reporting, KPI tracking and data management projects.
• Support continuous improvement of office processes and procedures.

Skills

Advanced Excel

Data analysis

Administration

Communication

Multi-tasking

Tools

CRM systems

ERP systems

Microsoft Office

Job description

Office Coordinator / Sales Administrator

The Opportunity

We are seeking a highly organised and proactive Office Coordinator to join a busy and growing business. This is a varied role that combines office coordination, administration, and sales support responsibilities, making it ideal for someone who enjoys working across multiple functions and keeping operations running smoothly.

The successful candidate will be confident managing administration tasks, supporting customer orders, and working extensively with Excel to produce reports, manage data, and support business performance.

Key Responsibilities

• Provide day-to-day coordination and administration support across the office.
• Process customer orders, quotations, and sales-related documentation accurately.
• Maintain and update customer records, databases, and internal systems.
• Produce, analyse, and maintain Excel spreadsheets and reports.
• Support the sales team with order tracking, pricing updates, and client communications.
• Monitor stock, supplier information, and operational records where required.
• Coordinate meetings, travel arrangements, and general office logistics.
• Handle incoming calls and emails, ensuring a professional and timely response.
• Assist with reporting, KPI tracking, and data management projects.
• Support continuous improvement of office processes and administrative procedures.

About You

• Advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, data analysis, reporting, and spreadsheet management.
• Strong administrative and organisational skills with excellent attention to detail.
• Comfortable working with large volumes of data and maintaining accuracy.
• Confident communicator with excellent customer service skills.
• Able to prioritise workloads and manage multiple tasks effectively.
• Strong IT skills, including Microsoft Office and CRM/ERP systems.
• A proactive, positive, and solutions-focused approach.

What's on Offer

• Varied and interesting role with a mix of administration and sales support.
• Friendly and supportive team environment.
• Opportunity to take ownership of reporting and process improvements.
• Training and development opportunities.
• Competitive salary and benefits package.

Location, Salary, and Working Hours

• Location: Crawley
• Salary: £30,000 - £35,000 (DOE)
• Job Type: Full-time onsite, Monday to Friday 9am - 5:30pm

Equal Opportunity Statement

Office Angels is an equal-opportunities employer and is acting as a recruitment agency for this vacancy. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

Candidate Privacy Statement

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.