Office Manager

Australasian Recruitment Company; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Australasian Recruitment Company is seeking an experienced Office Manager to oversee the day-to-day running of the office, provide executive support, handle HR administration and coordinate IT needs. The role focuses on creating a well-organised, welcoming and high-performing workplace.

The position involves diary management, travel coordination, board and investor meeting support, onboarding/offboarding, budget tracking, and ensuring compliance with health and safety requirements.

Qualifications

• Experience in an Office Manager, EA/PA, HR or multi-functional administrative role.
• Demonstrates strong organisational and communication skills with attention to detail.
• Comfortable managing facilities, suppliers and workplace compliance.
• Proficient in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint).
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Oversee day-to-day office operations, ensuring a professional, welcoming environment and managing facilities and suppliers.
• Provide high-level administrative support to Senior Management, including diary management and travel coordination.
• Coordinate board, investor and company meetings, prepare agendas and supporting documentation.
• Manage onboarding/offboarding and HR administration with confidentiality.
• Monitor office expenditure and assist with budget tracking and finance administration.
• Support contract signing processes and legal documentation such as NDAs and leases.
• Organise company events and office initiatives, resolving operational issues with minimal supervision.
• Serve as the primary IT contact, coordinating with external providers and meeting room tech.

Skills

Office management

Executive support

HR administration

IT coordination

Microsoft 365

Tools

Outlook

Excel

PowerPoint

Teams

SharePoint

Job description

OFFICE MANAGER
An exciting opportunity has arisen for an experienced Office Manager to play a key role in the smooth running of a fast-paced, collaborative business environment. This varied position combines office management, executive support, HR administration, and IT coordination responsibilities. Ideal for a proactive and solutions-focused professional, the role offers the chance to take ownership of day-to-day operations, support senior stakeholders, and help create an organised, welcoming, and high-performing workplace culture.

OFFICE MANAGER ROLE:

• Overseeing the day-to-day running of the office, ensuring a professional, organised and welcoming working environment while managing facilities, suppliers and workplace compliance
• Providing high-level administrative and organisational support to the Senior Management Team, including diary management, travel coordination and meeting scheduling
• Managing board, investor and company meetings, preparing agendas, presentations and supporting documentation
• Coordinating onboarding, offboarding and general HR administration, while handling sensitive employee information with confidentiality and professionalism
• Monitoring office expenditure, supporting budget tracking and assisting with expense management, invoice approvals and finance administration
• Managing contract signing processes and supporting the execution of legal documentation, including NDAs and lease agreements
• Organising company events, staff activities and office initiatives, while proactively resolving operational issues with minimal supervision
• Acting as the primary point of contact for office IT support, coordinating with external providers and supporting onboarding processes and meeting room technology

OFFICE MANAGER ESSENTIALS:

• Demonstrating the ability to take ownership, solve problems independently and thrive in a fast-paced environment where no two days are the same
• Bringing experience within a similar Office Manager, EA/PA, HR or multi-functional administrative role
• Exhibiting excellent organisational and communication skills with strong attention to detail
• Maintaining a strong working knowledge of Microsoft 365, including Outlook, Excel, PowerPoint, Teams and SharePoint
• Balancing multiple priorities while delivering excellent internal customer service across the business
• Working independently and making informed decisions when required
• Handling confidential matters with discretion and professionalism
• Building effective relationships with senior stakeholders, contractors and suppliers while supporting an in-office team environment and maintaining an understanding of health and safety and compliance responsibilities

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.