Events Coordinator

Confidential; Birmingham; On-site; GBP 26,000 - 32,000; Full time

Job summary

Australasian Recruitment Company is seeking an Events Coordinator to support high-volume investor and corporate roadshows in a fast-paced trading floor environment. You will handle full logistical coordination, including travel, accommodation, venues, and catering, while managing complex schedules and high email volumes.

The ideal candidate will bring strong administrative experience within a corporate or financial services setting, with excellent organisational skills, professionalism, and the

Qualifications

• Experience as an Administrative Assistant within financial services or corporate environment.
• Strong organisational skills with ability to multitask, prioritise and follow up.
• High attention to detail and professional communication.
• Collaborative team player with excellent interpersonal skills.
• Clear, concise communication and proactive initiative.
• Calm under pressure in a busy, five-day office-based setting.
• Proficient in MS Outlook, Word, Excel, PowerPoint and Zoom.

Responsibilities

• Managing all logistics relating to non-deal roadshows.
• Coordinating travel, accommodation, venues and catering.
• Updating scheduling systems and handling last-minute changes.
• Preparing investor profiles and printing materials.
• Reconciling expenses after each roadshow.
• Coordinating virtual roadshows and calendar accuracy across diaries.

Skills

Administrative experience

Organisational skills

Multitasking

Communication

Teamwork

Proactive

Education

Administrative Assistant experience in financial services

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Zoom

Job description

EVENTS COORDINATOR
We are recruiting for an Events Coordinator to support the delivery of high-volume investor and corporate roadshows within a fast-paced, trading floor environment. This role involves full logistical coordination, including travel, accommodation, venues, and catering, while managing complex schedules and high email volumes.
The ideal candidate will bring strong administrative experience within a corporate or financial services setting, with excellent organisational skills, professionalism, and the confidence to liaise with senior stakeholders in a dynamic, five-day office-based role.

EVENTS COORDINATOR ROLE:

• Managing all logistics relating to non-deal roadshows
• Ensuring scheduling system information remains current and accurate
• Managing last-minute and late changes and keeping all parties informed at all times
• Updating internal systems post-event with final attendee details
• Coordinating in-person roadshow logistics, including flight recommendations, hotel bookings, ground transfers, AV requirements, visas, and catering
• Preparing investor profiles and printing presentation materials
• Reconciling expenses following completion of each roadshow
• Coordinating virtual roadshows by ensuring calendar accuracy across investor and corporate diaries and managing virtual meeting connections
• Remaining flexible to travel to London during peak periods and on an ad-hoc basis throughout the year

EVENTS COORDINATOR ESSENTIALS:

• Bringing experience as an Administrative Assistant within a financial services or corporate environment
• Demonstrating strong organisational skills with the ability to multitask, prioritise effectively, and follow up on open items
• Maintaining a high level of attention to detail across all tasks
• Working collaboratively with excellent interpersonal skills and a strong team-oriented approach across local and global assistant teams
• Communicating clearly, concisely, and confidently in all interactions
• Taking a proactive approach by using initiative, following up without prompting, and seeking clarification when needed
• Applying good judgement as an independent and resourceful thinker
• Remaining calm under pressure and managing multiple tasks efficiently in a busy environment
• Using MS Outlook, Word, Excel, PowerPoint, and Zoom proficiently

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.