Executive Office Coordinator & PA to COO

Australasian Recruitment Company; Greater London; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Discretionary bonus

Pension

Life insurance

Job summary

Australasian Recruitment Company is seeking an Office Coordinator and Personal Assistant to support senior leaders, oversee daily operations and maintain an organised, client-focused office in a busy wealth management environment.

You will supervise front-of-house, liaise with building management and suppliers, help develop admin, health and safety policies, manage budgets and invoices, and provide executive support to the COO including diary management and meeting coordination.

Qualifications

• 2 years' experience in administration or similar role.
• Strong organisational skills and close attention to detail.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Excellent interpersonal and written/verbal communication.
• Able to build positive working relationships and use initiative.

Responsibilities

• Overseeing daily office operations and maintaining a professional environment.
• Managing front-of-house and supervising Receptionist and stakeholders.
• Liaising with building management, suppliers and service providers.
• Developing and maintaining administrative, operational and health and safety policies.
• Managing office budgets, expenditures, invoices and expenses.
• Providing executive support to the COO including diary management and meeting coordination.
• Organising internal events, meetings, agendas, minute taking and actions.
• Maintaining confidential records and supporting workforce administration.

Skills

Organisational skills

Attention to detail

Communication skills

Interpersonal skills

Tools

Microsoft Office

Job description

Australasian Recruitment Company is seeking an Office Coordinator and Personal Assistant to support senior leaders, oversee daily operations and maintain an organised, client-focused office in a busy wealth management environment.

You will supervise front-of-house, liaise with building management and suppliers, help develop admin, health and safety policies, manage budgets and invoices, and provide executive support to the COO including diary management and meeting coordination.