Events Coordinator

Australasian Recruitment Company; Birmingham; On-site; GBP 28,000 - 36,000; Full time

Job summary

Australasian Recruitment Company is seeking an Events Coordinator to support high-volume investor and corporate roadshows in a fast-paced office-based environment. You will handle travel, accommodation, venues, catering, and schedules while liaising with senior stakeholders.

Ideal candidates bring solid administrative experience in financial services, exceptional organisation, and a proactive approach to managing multiple tasks with accuracy and professionalism.

Qualifications

• Experience as an Administrative Assistant within a corporate or financial services setting.
• Excellent organisational skills with the ability to multitask and manage complex schedules.
• Strong attention to detail and professional communication with senior stakeholders.
• Team-oriented approach and ability to work across local and global assistant teams.
• Proactive, independent thinking and calm under pressure.
• Proficient in MS Office and videoconferencing tools (Outlook, Word, Excel, PowerPoint, Zoom).

Responsibilities

• Coordinate all logistics for non-deal investor and corporate roadshows.
• Maintain accurate scheduling information across systems.
• Manage last-minute changes and keep all parties informed.
• Record attendee details in internal systems post-event.
• Arrange travel, accommodation, venues, AV, visas, and catering for on-site roadshows.
• Prepare investor profiles and print materials.
• Reconcile roadshow expenses after each event.
• Coordinate virtual roadshows and calendar accuracy across diaries.
• Travel to London during peak periods or ad-hoc visits.

Skills

Administrative experience

Organisational skills

Stakeholder liaison

Attention to detail

Team-oriented

Communication skills

Proactive / initiative

Calm under pressure

Multitasking

Prioritisation

Education

Administrative Assistant experience in corporate/financial services

Tools

MS Outlook

Word

Excel

PowerPoint

Zoom

Job description

EVENTS COORDINATOR

We are recruiting for an Events Coordinator to support the delivery of high-volume investor and corporate roadshows within a fast-paced, trading floor environment. This role involves full logistical coordination, including travel, accommodation, venues, and catering, while managing complex schedules and high email volumes.

The ideal candidate will bring strong administrative experience within a corporate or financial services setting, with excellent organisational skills, professionalism, and the confidence to liaise with senior stakeholders in a dynamic, five-day office-based role.

EVENTS COORDINATOR ROLE:

• Managing all logistics relating to non‑deal roadshows
• Ensuring scheduling system information remains current and accurate
• Managing last‑minute and late changes and keeping all parties informed at all times
• Updating internal systems post‑event with final attendee details
• Coordinating in‑person roadshow logistics, including flight recommendations, hotel bookings, ground transfers, AV requirements, visas, and catering
• Preparing investor profiles and printing presentation materials
• Reconciling expenses following completion of each roadshow
• Coordinating virtual roadshows by ensuring calendar accuracy across investor and corporate diaries and managing virtual meeting connections
• Remaining flexible to travel to London during peak periods and on an ad‑hoc basis throughout the year

EVENTS COORDINATOR ESSENTIALS:

• Bringing experience as an Administrative Assistant within a financial services or corporate environment
• Demonstrating strong organisational skills with the ability to multitask, prioritise effectively, and follow up on open items
• Maintaining a high level of attention to detail across all tasks
• Working collaboratively with excellent interpersonal skills and a strong team‑oriented approach across local and global assistant teams
• Communicating clearly, concisely, and confidently in all interactions
• Taking a proactive approach by using initiative, following up without prompting, and seeking clarification when needed
• Applying good judgement as an independent and resourceful thinker
• Remaining calm under pressure and managing multiple tasks efficiently in a busy environment
• Using MS Outlook, Word, Excel, PowerPoint, and Zoom proficiently

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation