Personal Assistant

The Portfolio Group; Manchester; On-site; GBP 32,000 - 42,000; Full time

Job summary

The Portfolio Group are recruiting an Executive Assistant / Operations Coordinator to support the Senior Leadership Team and ensure smooth daily operations within a service-led, people-focused organisation.

You will handle high-level admin, HR processes, payroll queries, recruitment, reports and engagement initiatives, thriving in a fast-paced environment while maintaining professionalism.

Qualifications

• Exceptional organisational skills and meticulous attention to detail.
• Confident communicator with strong interpersonal skills.
• Proactive, adaptable and able to thrive in a fast-paced, evolving environment.
• Experience in a support, operations or HR-focused role.
• Passionate about people, wellbeing and delivering exceptional service.

Responsibilities

• Provide high-level administrative and operational support to the Senior Leadership Team.
• Support with HR processes - onboarding, leaver administration, and maintaining accurate personnel documentation.
• Manage absence, sickness and lateness records, ensuring full compliance with company procedures.
• Oversee payroll memos and resolve ad-hoc payroll queries.
• Produce weekly, monthly and ad-hoc reports for leadership and stakeholders.
• Coordinate and prepare meetings, events and conferences, ensuring seamless execution.
• Lead and coordinate end-to-end recruitment activities.
• Liaise with property management to report and resolve any facilities issues.
• Contribute to employee engagement initiatives, helping drive a positive and connected culture.
• Undertake other key projects and administrative duties as required.

Skills

Organisational skills

Interpersonal skills

Proactive / adaptable

HR/Operations support

People-focused

Job description

Are you looking to kick start your career in the corporate world?

We are on the hunt for an outstanding customer service and operations professional to join a truly service-led, people-focused organisation - the UK's market leader in health and wellbeing support!

We're seeking an enthusiastic, motivated and highly organised individual who thrives in a dynamic environment. As Executive Assistant / Operations Coordinator, you will play a pivotal role in supporting the Senior Leadership Team and ensuring the smooth running of daily operations.

You'll bring a proactive, solutions-focused approach, a keen eye for detail, and the ability to balance multiple priorities - always maintaining the highest standards of professionalism and accuracy.

Day to Day

• Provide high-level administrative and operational support to the Senior Leadership Team.
• Support with HR processes - onboarding, leaver administration, and maintaining accurate personnel documentation.
• Manage absence, sickness and lateness records, ensuring full compliance with company procedures.
• Oversee payroll memos and resolve ad-hoc payroll queries.
• Produce weekly, monthly and ad-hoc reports for leadership and stakeholders.
• Coordinate and prepare meetings, events and conferences, ensuring seamless execution.
• Lead and coordinate end-to-end recruitment activities.
• Liaise with property management to report and resolve any facilities issues.
• Contribute to employee engagement initiatives, helping drive a positive and connected culture.
• Undertake other key projects and administrative duties as required.

YOU?

• Exceptional organisational skills and meticulous attention to detail.
• Confident communicator with strong interpersonal skills.
• Proactive, adaptable and able to thrive in a fast-paced, evolving environment.
• Experience in a support, operations or HR-focused role.
• Passionate about people, wellbeing and delivering exceptional service.

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INDMANJ

The Portfolio Group are acting on behalf of our client in recruiting for this position.