Office Coordinator - 12 month FTC

Office Angels; Manchester; On-site; GBP 24,000 - 30,000; Full time

Job summary

Office Angels is seeking an enthusiastic and organised Office Coordinator to join their team at their HQ located in Salford Quays.

The role covers daily office operations, reception duties, meeting coordination, travel bookings, and documentation management. The ideal candidate will have strong organisational and multitasking skills and a client-friendly, proactive approach to supporting colleagues and visitors. This is a fixed-term contract (12 months) with an ASAP start, based in Salford Quays.

Qualifications

• Experience in an office/coordinator role in a fast-paced environment.
• Excellent customer service and communication skills.
• Ability to manage multiple tasks and priorities.
• Professional demeanor with visitors and clients.

Responsibilities

• Handle reception duties and transfer calls; manage messages.
• Greet guests, clients, and suppliers to create a positive first impression.
• Maintain a presentable office and keep supplies stocked.
• Provide general administrative support and day-to-day operations.
• Coordinate meetings, travel, and visitor administration.
• Monitor facilities communications and assist with travel arrangements.

Skills

Organisational skills

Multitasking

Customer service

Communication

Relationship-building

Proactive attitude

Attention to detail

Tools

Pardot

Job description

Office Coordinator (Fixed Term Contract - 12 Months to cover maternity leave)

Salford Quays (free parking and close to tram links)

27,000

8.30am - 5pm

ASAP start

Our client, a thriving tech company, is seeking an enthusiastic and organised Office Coordinator to join their team at their vibrant HQ located in Salford Quays.

Key Responsibilities:

As an Office Coordinator, the successful candidate will play a crucial role in the daily operations of the office. Key responsibilities include:

• Reception Duties: Ensure all calls are answered and transferred promptly, with messages taken and forwarded as needed, utilising the Pardot form for potential new business leads. Follow up on missed calls with timely evidence.
• Meeting & Greeting: Welcome guests, clients, and suppliers with a warm and professional demeanour, ensuring a positive first impression.
• Office Upkeep: Maintain a presentable and organised office environment, keeping supplies audited and restocked.
• Administrative Support: Assist with general administrative tasks and day-to-day office operations.
• Meeting Coordination: Arrange meetings, book travel, and ensure all visitor administration is completed efficiently, alongside friendly and professional service.
• Facilities Management: Monitor and respond to various facilities communications, ensuring key messages are relayed promptly and accurately.
• Travel Coordination: Support staff and clients with travel and accommodation bookings following company policies.
• Documentation Management: Assist with facilities reports and contracts, ensuring shared folders are kept up-to-date with relevant documentation.

The ideal candidate will possess:

• Previous experience in a similar role, with a passion for working in a fast-paced environment.
• A friendly, approachable, and proactive nature, keen to add value to the organisation.
• Strong organisational and multitasking skills, with a methodical approach to tasks.
• Excellent relationship-building abilities, both with colleagues and visitors.
• A genuine passion for customer service and a willingness to assist others.
• The capacity to thrive in challenging situations, identifying solutions and implementing plans.
• Attention to detail, recognising how small actions contribute to broader goals.

We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.