Office Coordinator

Fidarsi; Greater London; On-site; GBP 25,000 - 34,000; Full time

Job summary

Fidarsi, in partnership with a leading Investment Manager, is seeking an Office Coordinator to join the London office on a 12-month maternity cover contract. You will help ensure the smooth day-to-day running and provide a first-class experience for employees and visitors.

Key duties include coordinating with suppliers, managing meeting rooms, ordering supplies, supporting onboarding and leaver processes, and assisting HR, Finance and EA teams.

Qualifications

• Previous experience in Office Coordinator, Office Assistant or similar role.
• Ideally experience in financial services or fast-paced corporate environment.
• Highly organised with excellent attention to detail.
• Confident managing multiple tasks and changing priorities.
• Strong communication and interpersonal skills.
• Proactive and collaborative across the office.

Responsibilities

• Supporting the day-to-day running of the London office.
• Coordinating with office suppliers, contractors and service providers.
• Assisting with facilities, maintenance and general office requirements.
• Managing meeting rooms and coordinating internal meetings and events.
• Ordering office supplies, refreshments and other office essentials.
• Supporting internal hospitality and ensuring meeting areas are well presented.
• Assisting with new starter onboarding and leaver processes.
• Working with HR, Finance and Executive Assistants across the business.
• Supporting employee events and initiatives that contribute to office culture.
• Providing general administrative support and assisting with ad-hoc projects.

Skills

Organisation

Communication

Microsoft Office

Stakeholder management

Tools

MS Office

Job description

Office Coordinator – 12-Month Maternity Cover

Fidarsi is partnering with a leading Investment Manager to appoint an Office Coordinator to join the business on a 12-month maternity cover contract.

This is a fantastic opportunity to join a high-performing, fast-paced environment, supporting the smooth day-to-day running of the London office and providing a first-class experience for employees and visitors.

Key Responsibilities:

• Supporting the day-to-day running of the London office
• Coordinating with office suppliers, contractors and service providers
• Assisting with facilities, maintenance and general office requirements
• Managing meeting rooms and helping to coordinate internal meetings and events
• Ordering office supplies, refreshments and other office essentials
• Supporting internal hospitality and ensuring meeting areas are well presented
• Assisting with new starter onboarding and leaver processes
• Working closely with HR, Finance and Executive Assistants across the business
• Supporting employee events and initiatives that contribute to a positive office culture
• Providing general administrative support and assisting with ad-hoc projects as required

About You:

• Previous experience within an Office Coordinator, Office Assistant or similar administrative role
• Ideally experienced within financial services, professional services or another fast-paced corporate environment
• Highly organised with excellent attention to detail
• Confident managing multiple tasks and changing priorities
• Strong communication and interpersonal skills
• Proactive, approachable and happy to get involved across the office
• Professional and comfortable working with stakeholders at all levels
• Proficient in Microsoft Office

This is an excellent opportunity for an organised and enthusiastic Office Coordinator to join a well-established investment firm with a fantastic culture and an experienced, collaborative team.