Facilities & Office Operations Coordinator

Brookfield Asset Management Inc.; Greater London; On-site; GBP 27,000 - 37,000; Full time

Job summary

Brookfield Asset Management Inc. in London is seeking an Office Coordinator to manage day-to-day facilities, coordinate maintenance, arrange desk moves, monitor supplies, and support reception duties to keep the office welcoming and efficient.

The role requires strong organizational skills and the ability to log issues and liaise with vendors. The position involves assisting with health and safety procedures, providing administrative support, and ensuring smooth operations in a busy office

Qualifications

• Minimum two years of office administration or coordination experience.
• Proficient in Microsoft Outlook, Word and PowerPoint.
• Excellent organization, time management and attention to detail.

Responsibilities

• Coordinate daily office operations and conduct daily floor walks; log, track and resolve maintenance issues and office malfunctions.
• Arrange repairs and out-of-hours work as needed, liaising with facilities management, cleaning, catering, security and other contractors.
• Monitor office equipment, general supplies, stationery and corporate-branded merchandise; replenish stock as required.
• Coordinate desk moves, reshuffles and workspace arrangements.
• Organize staff access passes and conduct weekly audits; respond to employee queries about facilities, equipment and building services.
• Act as a point of contact for vendors and contractors; assist with contracts, pricing negotiations and service arrangements.

Skills

Organization

Time management

Communication

Team coordination

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Brookfield Asset Management Inc. in London is seeking an Office Coordinator to manage day-to-day facilities, coordinate maintenance, arrange desk moves, monitor supplies, and support reception duties to keep the office welcoming and efficient.

The role requires strong organizational skills and the ability to log issues and liaise with vendors. The position involves assisting with health and safety procedures, providing administrative support, and ensuring smooth operations in a busy office