6 month FTC Executive Assistant

Brookfield Asset Management Inc; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

Brookfield Asset Management Inc. is seeking a highly proactive Executive Assistant in London to support senior executives.

The role requires exceptional diary management, cross-border scheduling, international travel coordination, and precise admin support to ensure operational excellence across our fast-moving professional services business. The successful candidate will coordinate meetings across global offices, manage travel arrangements, prepare reports, and maintain confidential information

Qualifications

• Minimum 3 years' experience in a similar industry.
• Excellent organization and communication skills.
• Proficient knowledge of Microsoft Outlook, Word and PowerPoint – Concur desirable but not essential.
• Proactive and able to work on own initiative as well as part of a team.

Responsibilities

• Proactively manage complex and evolving diaries across multiple global time zones.
• Coordinate a high volume of internal and external meetings with stakeholders across global offices.
• Arrange and coordinate extensive international travel, including complex itineraries and visas.
• Prepare and reconcile executive expense reports in line with policy and deadlines.
• Support onboarding and logistics for new team members and visitors.
• Liaise with Reception, Facilities, IT and Finance for day-to-day operations.

Skills

Diary management

Travel coordination

Executive support

Multi-timezone scheduling

Stakeholder liaison

Tools

Microsoft Outlook

PowerPoint

Word

Concur

Job description

LocationLondon - One Canada Square, Level 25Business - Global Client GroupBrookfield is one of the world’s largest alternative asset managers, distinguished by a 100+ year heritage of owning and operating assets and businesses that form the backbone of the global economy. Brookfield’s Global Client Group provides insights and solutions designed to meet the evolving need s of a diverse group of investors around the world. GCG also manages institutional relationships, strategic partnerships and raises capital for Brookfield’s various private funds and Affiliate Managers.Brookfield CultureBrookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.Job DescriptionRole OverviewThis position would suit a highly proactive EA who is flexible with excellent organisational skills, and proven experience operating in a fast moving, growing professional services business.Key ResponsibilitiesProactively manage complex and constantly evolving diaries across multiple global time zones, balancing competing priorities and ensuring executives' time is optimisedCoordinate a high volume of internal and external meetings, liaising with stakeholders across global offices to schedule meetings, secure appropriate meeting spaces, arrange hospitality where required, and ensure all meeting logistics run seamlesslyCoordinate extensive international travel, including complex multi-leg itineraries, flights, accommodation, ground transportation and visa requirements, while adapting quickly to changing business needsProvide responsive support to changing executive priorities, managing last-minute diary and travel amendments with professionalism and sound judgementPrepare, submit and reconcile executive expense reports in accordance with company policies and deadlinesProcess invoices accurately and maintain appropriate records to facilitate timely payment.Prepare meeting agendas, presentations and supporting materials, ensuring executives are fully briefed ahead of meetings where appropriateWelcome and support visitors from Brookfield's global offices and external stakeholders, coordinating meeting logistics and ensuring a professional experienceManage the onboarding process for new team members, coordinating technology, access, inductions and other administrative requirements to ensure a smooth startLiaise with internal departments, including Reception, Facilities, IT and Finance, to coordinate day-to-day operational requirementsAssist with the planning and coordination of team meetings, off-sites, conferences and social eventsBuild effective working relationships with stakeholders across the Private Equity business and global offices, acting as a trusted point of contact for administrative mattersMaintain confidentiality at all times, exercising discretion and professionalism when handling sensitive informationProvide flexible administrative support to the wider Executive Assistant team, fostering collaboration and ensuring seamless coverage during periods of absence or peak workloadTechnical SkillsMinimum 3 years' experience in a similar industryExcellent organization and communication skillsProficient knowledge of Microsoft Outlook, Word and PowerPoint – Previous experience using Concur would be desirable but not essentialProactive and able to work on own initiative as well as part of a teamDecisive, resourceful and quick to prioritiseHigh attention to detailFlexible and adaptableResilient, with strong team focusBrookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.