Office-Based Facilities Maintenance Scheduler | Organise & Deliver

RETAIND Ltd; Coventry; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Pension scheme

Training and development

Supportive team environment

Job summary

RETAIND Ltd in Coventry/Midlands is seeking an organised Repairs & Maintenance Scheduler to coordinate planned maintenance, reactive repairs and small projects across client sites. This office-based role focuses on bookings, diary management for engineers and ensuring documentation is in place before works start.

You will liaise with clients, engineers and subcontractors, prepare RAMS and site paperwork, and maintain accurate records in internal systems.

Qualifications

• Experience in Facilities Management, building maintenance or service coordination.
• Ability to schedule engineers, tradespeople or field teams.
• Strong administration skills with attention to detail.
• Knowledge of RAMS, site paperwork, permits or health and safety documentation.

Responsibilities

• Schedule planned, reactive and remedial works for engineers and subcontractors.
• Manage engineers' diaries to maximise efficiency and reduce travel.
• Book client appointments, confirm access and provide job updates.
• Collate site details, instructions and required documentation.
• Prepare and maintain RAMS, permits and site paperwork.

Skills

Organisation

Client communication

Administration

RAMS knowledge

IT skills

-contract coordination

Tools

Microsoft Office

CAFM systems

Job description

RETAIND Ltd in Coventry/Midlands is seeking an organised Repairs & Maintenance Scheduler to coordinate planned maintenance, reactive repairs and small projects across client sites. This office-based role focuses on bookings, diary management for engineers and ensuring documentation is in place before works start.

You will liaise with clients, engineers and subcontractors, prepare RAMS and site paperwork, and maintain accurate records in internal systems.