Facilities Maintenance Scheduler | Projects & Repairs

Energy Jobline ZR; Coventry; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Pension scheme

Ongoing training and development

Office-based role

Job summary

Energy Jobline ZR is seeking an organised Repairs & Maintenance Scheduler in Coventry to coordinate planned maintenance, reactive repairs and small projects across client sites. The role is office-based with Monday–Friday hours, offering a starting salary from £28,000 per year and a permanent, full-time contract.

The successful candidate will manage engineers’ diaries, gather site information, ensure RAMS and site paperwork are prepared, and maintain accurate records in internal systems.

Qualifications

• Experience in Facilities Management, building maintenance or helpdesk coordination.
• Experience scheduling engineers, tradespeople or field teams.
• Strong administration and attention to detail; IT skills incl. MS Office.

Responsibilities

• Schedule planned, reactive and remedial works for engineers and subcontractors.
• Manage engineers’ diaries to maximise efficiency and reduce travel.
• Book client appointments, confirm access arrangements and provide updates.
• Collate job information, site details, engineer notes and client instructions.
• Prepare and maintain RAMS, permits and site paperwork.
• Ensure required documentation is available before site attendance.
• Raise work orders and maintain accurate records in internal systems.
• Monitor progress and follow up on outstanding works or remediation actions.
• Liaise with clients and internal teams to resolve queries quickly.
• Support coordination of small works and maintenance projects from instruction to completion.
• Assist with compliance records and contractor documentation.

Skills

Facilities management

Scheduling

Client communication

Documentation management

MS Office

Tools

CAFM software

Scheduling software

Job description

Energy Jobline ZR is seeking an organised Repairs & Maintenance Scheduler in Coventry to coordinate planned maintenance, reactive repairs and small projects across client sites. The role is office-based with Monday–Friday hours, offering a starting salary from £28,000 per year and a permanent, full-time contract.

The successful candidate will manage engineers’ diaries, gather site information, ensure RAMS and site paperwork are prepared, and maintain accurate records in internal systems.