Office Assistant / Administrator

Confidential; Greater London; On-site; GBP 24,000 - 28,000; Full time

Job summary

Confidential in Hampstead, North West London, is seeking an organised Office Assistant/Administrator to support the Managing Director and team with day-to-day administrative tasks, document management, sales order processing and general office coordination.

The role is fully office-based, requiring proactive multitasking and the ability to prioritise a varied workload across a busy office environment.

Qualifications

• Previous experience in an office administration or support role.

Responsibilities

• Provide day-to-day administrative support to the Managing Director and team.

Skills

Organisational skills

Attention to detail

Prioritising

Multitasking

Microsoft Word

Microsoft Excel

Outlook

Communication

Telephone manner

Teamwork

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

We are recruiting for a well-established business seeking an organised, proactive and reliable Office Assistant / Administrator to join its team in Hampstead, North West London.

This is a varied, fully office-based administrative role supporting the Managing Director and wider team with day-to-day office administration, document management, sales order processing and general office management.

The successful candidate will be a hands-on administrator who enjoys variety, can manage competing priorities and is happy to get involved in all aspects of running a busy office. This role would suit an experienced Office Assistant, Office Administrator or Administrative Assistant looking for a stable, full-time position.

Key Responsibilities

• Providing day-to-day administrative support to the Managing Director and wider team.
• Managing the Managing Director s filing system and maintaining organised, accessible records.
• Coordinating meetings, conferences, trade shows and overseas travel arrangements.
• Updating product brochures and website content.
• Assisting with property-related administration and occasional personal administrative tasks for the Managing Director.
• Supporting sales order processing and general sales administration.
• Handling incoming and outgoing post, booking couriers and undertaking occasional banking duties.
• Providing telephone support and general reception duties.
• Assisting colleagues with administrative tasks as required.
• Maintaining the stockroom and packing occasional small orders.
• Preparing export documentation, with training provided.
• Supporting office management, facilities and general workplace organisation.

Skills and Experience Required

• Previous experience in an office administration, office assistant or administrative support role.
• Strong organisational skills and excellent attention to detail.
• The ability to prioritise tasks, manage a varied workload and meet deadlines.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Confident communication skills and a professional telephone manner.
• The ability to multitask and remain calm when working under pressure.
• A proactive, flexible approach with the confidence to work independently and as part of a team.
• A practical, hands-on attitude and willingness to assist with a wide range of office duties.

Working Hours and Location

This is a fully office-based position in Hampstead, North West London, working Monday to Friday, 9:00am to 5:30pm, totalling 37.5 hours per week.

Candidates must be comfortable working on-site five days per week in a varied administrative role.