Office Administrator

Aldwych Consulting Ltd; City Of London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Aldwych Consulting Ltd is seeking an organised Office Administrator to support the smooth running of our busy London office. This role blends office management, recruitment administration, compliance and general business support, working closely with the Managing Director.

You will manage day-to-day operations, supplies, records and onboarding, provide admin support to the team, keep the placement board up to date and assist with meetings, travel and internal communications.

Qualifications

• Previous experience in office administration or professional services.
• Excellent written and verbal communication.
• Strong organisation and time management.
• Able to work independently and as part of a team.

Responsibilities

• Manage the day-to-day running of the office, including supplies, post, suppliers and general administration.
• Provide administrative support to the Managing Director and recruitment team.
• Keep the office placement board and internal records accurate and up to date.
• Support new starter onboarding, including documentation, training arrangements and workstation assessments.
• Maintain employee, training and company records.

Skills

Organised

Proactive

Reliable

Attention to detail

Microsoft Office

Tools

Microsoft Office

Excel

Job description

We are a successful boutique recruitment consultancy looking for an organised, proactive and reliable Office Administrator to support the smooth running of our busy London office.

This is a varied role combining office management, recruitment administration, compliance and general business support. You will work closely with the Managing Director and wider team and take ownership of ensuring important administrative tasks are completed accurately and on time.

Key Responsibilities

• Manage the day-to-day running of the office, including supplies, post, suppliers and general administration.
• Provide administrative support to the Managing Director and recruitment team.
• Keep the office placement board and internal records accurate and up to date.
• Support new starter onboarding, including documentation, training arrangements and workstation assessments.
• Maintain employee, training and company records.
• Manage recruitment and placement administration.
• Monitor contractor compliance, including Right to Work, insurance, visas and expiring documentation.
• Manage ongoing compliance requirements, accreditations and company documentation.
• Maintain and update external compliance and supplier portals.
• Support regular compliance checks, audits and reporting.
• Maintain company policies, processes, templates and internal documents.
• Help organise company meetings, events, travel and team activities.
• Support website updates, marketing administration and award submissions.
• Manage recurring reminders and deadlines to ensure important tasks are not missed.
• Identify opportunities to improve and streamline administrative processes.
• Provide general business and operational support as required.

About You

You will be highly organised, dependable and comfortable taking ownership of a varied workload. You will have excellent attention to detail and be someone who naturally follows things through rather than waiting to be reminded.

You should be confident using Microsoft Office, excel and learning new systems, with strong written and verbal communication skills.

Previous experience in office administration, recruitment, compliance or professional services would be beneficial.

This would suit someone who enjoys being at the centre of a busy, friendly business and takes pride in keeping everything organised and running smoothly.

Please note this is an office-based role, Monday to Friday, five days per week.

Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.