Office and Administration Manager (Maternity Cover Temporary Fixed Term)

greenbelt group; Glasgow; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Competitive salary based on experience

Contributory pension scheme

Private health insurance (opt-in)

Job summary

Greenbelt in Glasgow is seeking an Office and Administration Manager for a maternity cover. This full-time fixed-term post runs from around 5 January 2027 for seven months, ending 31 August 2027. Part-time considered for the right candidate, based in our Glasgow office, providing general office administration and HR admin support.

You will lead the Admin Team, manage facilities and budgets, coordinate HR recruitment, liaise with landlords and suppliers, and organise events and travel as required.

Qualifications

• Experience in office administration and HR admin processes.
• Proficient with Gmail, MS Word and Excel.
• Strong organisational and communication skills.
• Experience of recruitment administration would be an advantage.

Responsibilities

• Oversee the Admin Team and general office management.
• Provide admin support for Operations, Customer Care, Billing, Accounts and Legal Teams.
• Manage daily office operations and act as main contact for facilities.

Skills

Organisational skills

MS Word & Excel

HR administration

Communication

Tools

Gmail

MS Office

Job description

We have a vacancy for a maternity cover for the post of Office and Administration Manager. This is a full time fixed term post which will run from approx. 5th of January 2027 for a period of 7 months until 31st of August 2027. Part time will be considered for the right candidate. The job holder will be based in our Glasgow office and will work as part of a team providing general office administration and management including HR Admin support.

Key Responsibilities:

• To provide general office management; you will manage the Admin Team and assist them when required in matters such as ISO and SMAS admin support.
• Providing general administrative support for the Glasgow office. This will include Operations, Customer Care, Billing, Accounts and Legal Teams.
• Oversee the daily operation of the Glasgow office, the job holder will be the main contact for the team in relation to any issues which may arise with the working environment.
• Provide administration support for the Director of HR and Governance including recruitment process by placing job adverts, scheduling interviews, preparing offer letters and general administrative systems support.
• Liaise with the landlord, cleaners and any building maintenance suppliers to discuss work required and keeping the relevant internal team members informed of progress.
• Monitor and manage operational office budgets for the Glasgow office including tracking expenses and identifying cost-saving opportunities.
• Ensure compliance with Health and Safety regulations following guidance and processes.
  
• Plan and organise business events including organisation of travel and accommodation.
• Any other tasks that may be asked of the role from time to time.
  

To be successful in this job the job holder should have:

• Strong organisational skills ensuring tasks are undertaken and deadlines are met.
• A good working knowledge of Gmail, MS Word and Excel.
• Good interpersonal and communication skills.
• Experience of HR Administration process and systems would be an advantage but not essential.
• Competitive salary, based on experience.
• Contributory company pension scheme.
• Private health insurance scheme (opt-in basis).

Strong organisational skills to meet deadlines, Good interpersonal and communication skills, knowledge of Office administration systems and Experience of HR Admin processes and systems would be an advantage but not essential.