Senior HR Administrator (Maternity Cover)

QCIC; Greater London; Hybrid; GBP 28,000 - 40,000; Full time

Job summary

QCIC in London is seeking a Senior HR Administrator on a maternity cover for 9 months. You will provide high-quality HR support, manage HRIS data, onboarding and offboarding, and payroll changes, while supporting policy reviews and learning initiatives.

The role requires strong HR systems experience (Dynamics 365, PeopleHR), excellent organisational skills, confidentiality, and a proactive, customer-focused approach in a hybrid office environment near Moorgate/Liverpool Street.

Qualifications

• Experience providing HR admin support and working with HR systems.
• Ability to manage onboarding, offboarding and payroll changes.
• Strong attention to detail and confidentiality.
• Proactive, flexible, and customer-focused.

Responsibilities

• Provide high-quality HR support to resolve people queries and ensure delivery of HR activities.
• Maintain HR and benefits data, issue letters, and update terms and conditions.
• Audit and update HR policies in line with legislation and best practice.
• Support recruitment, onboarding and offboarding processes with compliance.
• Assist with learning and development initiatives to build capabilities.
• Assist with reward and recognition activities including annual review.
• Process monthly payroll changes with Payroll team.
• Manage onboarding/offboarding, including IT asset retrieval.
• Note-take for HR meetings and investigations.
• Prepare paperwork for lifecycle events (promotions, transfers).
• Maintain employee records in HRIS (Dynamics 365).
• Support HR systems projects and additional Dynamics 365 modules.
• Generate bi-weekly, monthly and ad hoc employee data reports.

Skills

HR administration

HRIS

Office 365

Payroll

Data reporting

Tools

Dynamics 365

PeopleHR

Job description

Senior HR Administrator (Maternity Cover)

Location: London, UK

Contract: Permanent

Hours: Full-time

What you will do

• Provide high-quality HR support to facilitate the resolution of everyday people queries and to ensure operational delivery of the full range of HR activities for the business.
• Maintain the HR and benefits systems with any changes to employees, terms, and conditions and produce appropriate letters as needed.
• Work closely with the Senior HR Manager to audit, review, and update all HR policies in line with current legislation and best practice.
• Support the various recruitment activities and manage the onboarding and offboarding processes, ensuring we adhere to compliance processes and create a positive candidate experience.
• Support the identification and deployment of learning and development programmes to build the right capabilities for our people.
• Support the delivery of reward and recognition activities across the business, including the annual reward review, performance management processes and other reward-related projects as needed, helping to drive a high-performing and motivated team.
• Process all monthly payroll changes, working closely with the Payroll team.
• Manage the employee onboarding process, including HR & Benefits Induction.
• Manage the employee offboarding process, including IT equipment retrieval.
• Support with note-taking for regular HR meetings/investigation meetings.
• Prepare paperwork for employee lifecycle events e.g. promotions, transfers.
• Create and maintain accurate employee records via our HRIS, Dynamics 365.
• Support HR systems projects, including the implementation and deployment of additional Dynamics 365 modules, working with key stakeholders to ensure successful delivery and process improvements.
• Generate bi-weekly, monthly and ad hoc employee data reports.

What we are looking for

• Be available to start from the beginning of December for an initial 9 months.
• A methodical, accurate, and organised approach, with excellent attention to detail.
• A calm and professional manner.
• A proactive and flexible attitude.
• Proven ability to prioritise, multitask and meet deadlines in a busy, ever-changing environment.
• Experience working with HR systems and processes.
• Ability to manage your time effectively and work autonomously with limited need for guidance and supervision.
• A willingness to learn, being solution-orientated and curious with an appetite to continually review and improve processes.
• The ability to remain discreet and professional and maintain confidentiality of information.
• A strong customer service ethos – always putting the needs of the employee and manager first.
• An understanding of the employee lifecycle.
• A solid working knowledge of HR practices and procedures, preferably within a global SME.
• Experience in undertaking transactional HR administrative work, including data entry into HR systems and creating paperwork.
• Excellent interpersonal and communication skills.
• Excellent computer skills: strong knowledge of Office 365 (Outlook / Excel / Word / Powerpoint /Teams) and PeopleHR.

Other Details

• Standard hours are 8:30 am – 5.30 pm (GMT)
• Hybrid working environment (1 or 2 days a week in the office which is near Moorgate/Liverpool Street/Old Street stations subject to management and business discretion)

NB: The successful candidate will be required to pass our security screening procedures.

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