Office Manger

CBW Staffing Solutions Ltd; Scotland; Remote; GBP 30,000 - 35,000; Full time

Job summary

CBW Staffing Solutions Ltd is seeking an experienced Office Manager/Estates Coordinator for a 12-month fixed-term contract in North Lanarkshire. You will oversee day-to-day office operations and provide admin support to the estates team.

You will work closely with senior stakeholders, maintain health and safety compliance, and drive efficiency by coordinating facilities, maintenance, and supplier relationships. Monday–Friday, 9am–5pm, salary £30,000–£35,000 DOE.

Qualifications

• Experienced Office Manager, Office Coordinator or Facilities Administrator.
• Highly organised, proactive and approachable with excellent communication skills.
• Able to work independently and prioritise in a busy environment.
• Experience in office management, coordination or similar administrative role.
• Experience coordinating facilities, maintenance, suppliers or office requirements.
• Knowledge of health and safety procedures, fire safety or ISO compliance is advantageous.
• Strong admin skills: document control, record keeping and information management.

Responsibilities

• Oversee day-to-day running of the office in a professional environment.
• Coordinate estates team and provide admin support to five members.
• Maintain ISO compliance documentation and records.
• Assist with fire safety procedures and emergency planning.
• Coordinate general facilities: supplies, equipment, maintenance.
• Liaise with internal departments and suppliers to resolve issues.
• Act as a point of contact for office queries with senior stakeholders.
• Maintain records and admin systems to support estates management.
• Identify ways to improve office procedures and efficiency.
• Provide general organisational support and adapt to changing needs.

Skills

Office management

Facilities administration

ISO compliance awareness

Job description

Office Manager/Estates Coordinator - Fixed Term Contract - North Lanarkshire - Salary up to £35,000 DOE

An exciting opportunity has arisen for an experienced and highly organised Office Manager / Estates Coordinator to join a busy and professional organisation based in North Lanarkshire on a 12-month fixed-term contract, covering maternity leave.

This varied role will suit a proactive, personable and hands-on individual who enjoys taking ownership of office operations while providing essential coordination and administrative support to the estates team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office, maintaining high standards of organisation, supporting compliance requirements and helping colleagues across the business work efficiently.

Working closely with colleagues at all levels, including senior stakeholders such as the CFO and CEOs, the Office Manager / Estates Coordinator will be responsible for managing a varied workload, coordinating multiple priorities and ensuring that office and facilities requirements are dealt with promptly and effectively.

Key Responsibilities:

• Oversee the day-to-day running of the office, ensuring a professional, organised and efficient working environment.
• Provide coordination and administrative support to the estates team, comprising approximately five team members.
• Support the maintenance of ISO compliance requirements, ensuring relevant documentation and records are accurate and up to date.
• Assist with fire safety procedures, fire risk assessments and emergency planning to support a safe working environment.
• Coordinate general office and facilities requirements, including office supplies, amenities, equipment replacements and maintenance requests.
• Liaise with internal departments and external suppliers to ensure facilities and operational issues are resolved efficiently.
• Act as a key point of contact for office-related queries, providing practical support and assistance to colleagues across the business.
• Communicate confidently and professionally with senior stakeholders, including the CFO and CEOs.
• Maintain accurate records, documentation and administrative systems to support effective office and estates management.
• Assist with coordinating priorities, organising tasks and ensuring actions are followed up within agreed timescales.
• Identify opportunities to improve office procedures, administrative processes and overall operational efficiency.
• Provide general organisational and administrative support as required, adapting to the changing needs of the business.

Person Specification:

• The successful candidate will be an experienced Office Manager, Office Coordinator or Facilities Administrator who is confident managing a varied workload and taking responsibility for ensuring that day-to-day operations run smoothly.
• You will be highly organised, proactive and approachable, with excellent communication skills and the ability to build effective working relationships with colleagues at all levels of the organisation.
• You should be comfortable working independently, using your initiative to resolve issues and prioritising competing demands in a busy working environment.
• Previous experience in office management, office coordination or a similar administrative role.
• Experience coordinating facilities, maintenance, suppliers or general office requirements.
• Knowledge of health and safety procedures, fire safety or ISO compliance would be advantageous.
• Excellent written and verbal communication skills, with confidence liaising with senior stakeholders.
• Strong administrative skills, including document control, record keeping and maintaining accurate information.

What the Role Offers:

• A competitive salary of £30,000–£35,000, depending on experience.
• A Monday-to-Friday working pattern, 9:00am–5:00pm.
• A 12-month fixed-term opportunity within a varied and engaging role.
• The opportunity to work closely with senior leadership and support a dedicated estates team.
• A position where strong organisational skills, initiative and a hands-on approach will make a genuine difference.