Office Administrator (Temp - Perm), Hull

Kingston Recruitment Ltd; Hull and East Yorkshire; On-site; GBP 20,000 - 25,000; Full time

Job summary

A well-established professional organization in Hull is seeking an Office Administrator to provide key administrative support to senior leadership. The role involves coordinating office communications, supporting departmental functions, and managing various office processes. Successful candidates should have previous office or secretarial experience, strong organizational skills, and proficiency in Microsoft Office. This position offers a chance to contribute to the smooth running of a busy office environment.

Qualifications

• Previous experience in office administration, PA, or secretarial role.
• Ability to manage multiple priorities and deadlines.
• Professionalism and high level of attention to detail.

Responsibilities

• Provide administrative support to Directors.
• Coordinate office communications and act as a central contact.
• Prepare documentation for project submissions.
• Manage routine correspondence and maintain departmental diaries.
• Organise travel arrangements for staff.

Skills

Organisational skills

Communication skills

Attention to detail

Microsoft Office proficiency

Job description

Office Administrator (Temp - Perm), Hull

We are currently recruiting for an Office Administrator to join a well-established professional organisation. This is a varied and responsible role supporting senior leadership and ensuring the smooth day-to-day running of the office.

The successful candidate will provide high-level administrative and secretarial support, acting as a key point of coordination across departments while maintaining efficient office processes and communication.

Key Responsibilities

• Act as Personal Assistant to Directors, providing comprehensive administrative support.
• Coordinate office communications and act as a central point of contact within the office.
• Provide secretarial and administrative support to engineers and technical staff when required.
• Prepare documentation and assist with collating information for project submissions.
• Manage routine correspondence including typing letters, emails, and general documentation.
• Answer incoming telephone calls and respond to queries or direct them to the appropriate contact.
• Maintain and coordinate departmental diaries, scheduling appointments and meetings.
• Arrange and coordinate meetings, ensuring appropriate facilities, equipment, and documentation are available.
• Monitor and manage Directors’ emails during periods of absence where required.
• Organise travel arrangements for staff, including transport and accommodation if needed.
• Support new starters by ensuring they have the appropriate equipment, including IT access and office resources.
• Maintain records relating to office utilities such as gas and electricity suppliers.
• Liaise with reception to ensure internal telephone directories and extensions are up to date.
• Assist with monitoring staff holiday records on behalf of the Director.

Additional Responsibilities

• Complete weekly timesheet submissions and project allocations within internal systems.
• Prepare and reconcile expense claims where required.
• Follow company quality assurance, environmental, health & safety, and data protection policies.
• Maintain awareness of company procedures and support the consistent application of internal processes.

About You

• Previous experience within an office administration, PA, or secretarial role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Confident using Microsoft Office and general office systems.
• High level of attention to detail and professionalism.

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