Office Administrator

Castle Employment Group; York and North Yorkshire; On-site; GBP 23,000 - 29,000; Full time

Job summary

Castle Employment Group is seeking an Administration Coordinator to join our York team. You will be the first point of contact for clients and visitors, handling day-to-day administration and supporting colleagues to keep the office running smoothly.

The role requires confidence, organisation and ownership of your workload within a close-knit team environment. This full-time position offers 37.5 hours per week, from Monday to Friday, 8:30am to 5pm, with a salary of £26,000 per year.

Qualifications

• Experience in a busy office, administration or customer-facing environment.
• Strong Microsoft Office skills (Word, Excel, Outlook).
• Excellent organisational skills and attention to detail.

Responsibilities

• Be the first point of contact for clients and visitors.
• Provide day-to-day administrative support and document handling.
• Arrange meetings, book rooms and organise refreshments.
• Onboard new clients and set up on internal systems.
• Maintain accurate client records and databases.
• Support accounts documentation and Companies House submissions.
• Manage post, deliveries and office supplies.
• Liaise with contractors for office maintenance.
• Provide general support to colleagues and managers as required.

Skills

Office administration

Communication

Data entry

Attention to detail

Team player

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

We are recruiting for an Administration Coordinator to join a professional and friendly business in York.

This is a varied role where you'll be the first point of contact for clients and visitors, and the go-to person for day-to-day administration, supporting colleagues and helping ensure the office runs smoothly.

We're looking for someone who is confident, organised and happy to take ownership of their workload, while becoming part of a close-knit team who genuinely enjoy working together.

Some of the Office Administrator responsibilities are:

• Acting as the first point of contact for incoming calls, clients and visitors
• Providing day-to-day administrative support, including letters, document formatting, scanning, printing and correspondence
• Arranging client and internal meetings, booking rooms and organising refreshments
• Supporting new client onboarding, requesting documentation and setting clients up on internal systems
• Maintaining accurate client records, documentation and databases
• Assisting with client engagement and disengagement processes, including issuing and chasing paperwork
• Supporting with company administration, including accounts documentation and Companies House submissions
• Managing incoming and outgoing post, deliveries, stationery and office supplies
• Liaising with contractors regarding general office maintenance and repairs
• Providing additional administrative support to colleagues and managers as required

The ideal candidate:

• Previous experience within a busy office, administration or customer-facing environment
• Strong Microsoft Office skills, including Word, Excel and Outlook
• Experience with general administration, data entry and maintaining accurate records
• Friendly, approachable and confident communicating with people at all levels
• Highly organised with excellent attention to detail
• Comfortable working independently and taking ownership of the administration function
• A genuine team player who enjoys being part of a close-knit working environment

This is a full-time role working 37.5 hours per week, Monday to Friday, 8:30am - 5pm, earning £26,000 per annum.

This is a great opportunity for someone looking for a varied administration role where you can really make the position your own and become an important part of a friendly, supportive team.