Office Administrator – Professional Services Firm

Monahans, Part of the Sumer Group; Swindon; On-site; GBP 19,000 - 23,000; Full time

Job summary

Monahans, part of the Sumer Group, is seeking an Office Administrator for our Swindon office. You will provide comprehensive administrative support to Partners and teams, act as the first point of contact for visitors, and help manage client records and office operations.

The role emphasizes strong organisational skills, attention to detail, and professional communication. The successful candidate will work collaboratively to improve processes while maintaining confidentiality and a

Qualifications

• Experience as an Office Administrator or similar role in a professional services environment.
• Strong organisational and time management skills with ability to manage multiple priorities.

Responsibilities

• Provide comprehensive administrative support to Partners, Directors, Managers, and wider teams, ensuring work is completed accurately and within agreed deadlines.
• Manage document processing and records administration, including scanning, filing, archiving, maintaining client records, and updating practice management systems.
• Act as the first point of contact for visitors, delivering a professional reception service and supporting the smooth day-to-day operation of the Swindon office.
• Support client and business processes through activities such as billing administration, KYC documentation, Company Secretarial tasks, and electronic submissions to HMRC and other regulatory bodies.
• Coordinate meetings, events, and office functions, including arranging facilities, equipment, refreshments, and logistics to ensure a positive experience for attendees.
• Identify and implement opportunities to improve administrative processes, systems, and ways of working to enhance efficiency and service delivery.

Skills

Office Admin Experience

Professional services

Time management

Attention to detail

Communication skills

Client-focused

Microsoft Office

Confidentiality

Teamwork

Document management

Tools

Microsoft Office

Job description

Monahans, part of the Sumer Group, is seeking an Office Administrator for our Swindon office. You will provide comprehensive administrative support to Partners and teams, act as the first point of contact for visitors, and help manage client records and office operations.

The role emphasizes strong organisational skills, attention to detail, and professional communication. The successful candidate will work collaboratively to improve processes while maintaining confidentiality and a