Office Administrator – Part Time

Jago Consultants; Lancing; On-site; GBP 23,000 - 24,000; Part time

Benefits offered by this job

Pension Scheme

Holiday pro-rata

Other benefits discussed at interview

Job summary

Jago Consultants, an established IT company in the Worthing area, is seeking an Office Administrator (Part-time) to cover maternity leave. You will support the business by handling quotes, purchase orders, and coordinating between departments and customers to ensure smooth delivery of products and services.

The role involves project coordination and diary management, arranging licensing, stock control, onboarding new customers, and assisting with deliveries.

Qualifications

• Exceptional written and Spoken English with attention to detail.
• Previous experience in a similar role.
• Good knowledge of Word, Excel and Outlook is essential.
• Confident, professional and a strong team player.
• Highly self-motivated.

Responsibilities

• Manage contract renewals & quotations.
• Sending reminders to customers for upcoming deadlines.
• Scheduling regular technician visits and diary management.
• Liaising with customers and suppliers to agree schedules.
• Organise the ordering of required licensing and managing the activation thereof.
• Own and manage client requests, escalating issues where appropriate.
• Quoting works where required.
• Clearly explain technical matters to non-technical users verbally and in writing.
• Assist with deliveries and stock control.
• Management of onboarding new customers and undertaking customer handovers.

Skills

Excellent English

Attention to detail

Team player

Self-motivated

Tools

Word

Excel

Outlook

Job description

Office Administrator (Part-time) required to cover maternity leave for a well-established IT company based in the Worthing area. They are looking for a bright, ambitious person to join their busy business support department.

The successful candidate will be dealing with various office roles including quote & purchase order, raising liaison between various internal departments and customers to ensure the smooth day to day delivery of their products and services. You will also be required to undertake administration duties in relation to the role, as well as potentially assist the rest of the department with ad-hoc duties as required – including Project Coordination and Diary Management.

Position Overview:

• Management of contract renewals & quotations
• Sending reminders to customers dor upcoming deadlines
• Scheduling regular technician visits and diary management
• Liaising with customers and suppliers to agree schedules
• Organise the ordering of required licensing and managing the activation thereof
• Own and manage client requests, escalating issues where appropriate
• Quoting works where required
• Clearly explain technical matters to non-technical users verbally and in writing
• Assist with deliveries and stock control
• Management of onboarding new customers and undertaking customer handovers

Position Requirements

• Exceptional written and Spoken English with attention to detail
• Previous experience in a similar role
• Good knowledge of Word, Excel and Outlook is essential
• Confident, professional and a strong team player
• Highly self-motivated

Position Remuneration

• Salary £23,000 – 24,000 (Pro-rata)
• Hours are either 5 days a week 10-2pm, or 3 days a week 9-5 (Flexible on the right candidate)
• Holiday pro-rata
• Pension Scheme
• Other benefits discussed at interview stage