Part Time Administrator

Search Consultancy LTD; City of Edinburgh; Hybrid; GBP 11,000 - 13,000; Part time

Job summary

Search Consultancy are recruiting an Administrator on a part-time basis for our Edinburgh client in the housing sector. The role is initially office-based in Southside of Edinburgh during training, moving to hybrid work (3 days in the office, 2 at home) with around 15 hours per week.

This temporary position lasts at least 6 months, with potential to extend or become permanent. Key duties include handling inboxes, FOI requests, filing, meeting notes, meeting room setup, post and deliveries,

Qualifications

• Extensive experience in Administration is essential.
• Excellent written and verbal communication skills.
• Solid IT skills including MS Office (Excel, Word, Outlook).
• Excellent organisation and time management.

Responsibilities

• Manage two general enquiries inboxes, dealing with enquiries and escalating as needed.
• Log and respond to FOI requests.
• Electronic and paper filing of incoming correspondence and emails.
• Typing and distributing notes from meetings.
• Set up meeting rooms and arrange catering if required.
• Deal with post and deliveries, and visitors to the office.
• Assist with management of the company's social media accounts.
• Perform other ad-hoc administration duties.

Skills

Administration

Communication

MS Office

Time management

Tools

MS Office

Job description

Administrator - Part-Time

Southside of Edinburgh based | office-based role initially during training | moving to hybrid working (3 days in / 2 days at home)

Part-Time role | 15 hours per week | preferably worked throughout the week | some flex can be given on hours & days worked if required

Temp role for a minimum of 6 months | potential to be extended & be made permanent

Pay rate up to £15.00 per hour + holiday pay

Search Consultancy are delighted to be working exclusively with one of our Edinburgh based clients in the housing sector to recruit an experienced Administrator on a part-time basis.

PLEASE NOTE - this is a Part-Time role offering approximately 15 hours per week across multiple days. Even though flexibility can be offered on hours & days worked all applicants must be comfortable with the number of hours offered on a long-term basis to be considered.

This role would ideally suit an experienced Administrator who is specifically seeking a part-time role where they can contribute their skills & experience across a wide variety of tasks.

Duties involved in this role will include:

• Management of two general enquiries inboxes, dealing with enquiries where possible & escalating queries when it's required
• Logging & dealing with incoming FOI requests
• Electronic & paper filing of incoming correspondence and emails
• Typing & distributing notes from meetings
• Assisting with the setting up of meeting rooms including preparing & printing materials & arranging catering if required
• Dealing with both incoming and outgoing post & deliveries
• Dealing with visitors to the office ensuring access is granted
• Assisting with the management of the company's social media accounts
• Various other ad-hoc Administration duties as required/directed

In order to be considered for this role your skills and experience should include:

• Extensive previous experience in Administration - this experience is ESSENTIAL
• Excellent communication skills, both written and verbal as you will be dealing with both people across the business & external contacts
• Solid IT Skills including the full MS Office suite (including Excel, Word & Outlook) and the ability to pick up new systems quickly
• Excellent organisation & time management skills, with the ability to prioritise your workload effectively

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age