Office Administrator

Confidential; Maldon; On-site; GBP 27,000 - 33,000; Full time

Job summary

Confidential in Maldon, Essex is seeking an Office Administrator / Document Controller to support the day-to-day operations of the office, factory and project teams. This permanent role covers general administration, document control, purchasing, stock management, training, H&S and compliance.

The successful candidate will be highly organised, proactive and detail-focused, with IT proficiency and experience with document control systems.

Qualifications

• Experience in construction, manufacturing, engineering or project-based environments is advantageous.
• Proven organisational skills and high attention to detail.
• Proficient with Microsoft Office and IT tools.
• Experience with document control, purchasing or administration.
• Familiar with Sage or construction document control systems is beneficial.

Responsibilities

• Managing general office administration, calls, emails and post.
• Monitoring and ordering PPE, stationery, clothing, and general office/factory supplies.
• Processing orders and updating pricing through Sage.
• Checking supplier invoices, pricing and existing stock.
• Arranging deliveries, collections, transport and skips.
• Uploading and managing project documentation through systems such as Aconex, 4Projects, Asite and Conject.
• Maintaining document registers, sample registers and project records.
• Supporting H&S documentation, training records and certification.
• Organising inspections, testing, fire drills and compliance requirements.
• Supporting ISO 9001 / ISO 14001, Constructionline and other compliance requirements.

Skills

Organised

Attention to detail

IT literate

Microsoft Office

Supplier communication

Tools

Sage

Aconex

4 Projects

Asite

Conject

Job description

Office Administrator
Location: Maldon, Essex
Salary: 30,000 plus package
Job Type: Permanent

The Opportunity

A well-established specialist construction/manufacturing business is looking to appoint an Office Administrator / Document Controller to support the day-to-day running of the office, factory and project teams. This is a varied role covering general administration, document control, purchasing, stock management, training, H&S and compliance.

Key Responsibilities

• - Managing general office administration, calls, emails and post
• - Monitoring and ordering PPE, stationery, clothing and general office/factory supplies
• - Processing orders and updating pricing through Sage
• - Checking supplier invoices, pricing and existing stock
• - Arranging deliveries, collections, transport and skips
• - Uploading and managing project documentation through systems including Aconex, 4 Projects, Asite and Conject
• - Maintaining document registers, sample registers and project records
• - Supporting H&S documentation, training records and certification
• - Organising inspections, testing, fire drills and compliance requirements
• - Supporting ISO 9001 / ISO 14001, Constructionline and other annual compliance requirements
• - Maintaining company records, vehicles, website projects and organisational charts
• - Assisting with company events, travel and other general operational requirements

About You

The ideal candidate will be highly organised, proactive and detail-focused, with the ability to manage a varied workload and prioritise competing tasks.

Experience within a construction, manufacturing, engineering or project-based environment would be advantageous.

You should be

• - Organised with excellent attention to detail
• - Confident communicating with suppliers and internal teams
• - Comfortable working independently and managing multiple tasks
• - IT literate with good Microsoft Office skills
• - Experienced with document control, purchasing or administration
• - Familiar with Sage or construction document control systems would be beneficial