Office Administrator

Premises Recruitment Ltd; Essex; On-site; GBP 27,000 - 33,000; Full time

Job summary

Premises Recruitment Ltd is seeking an Office Administrator / Document Controller for a well-established construction/manufacturing business in Maldon, Essex. You will cover general administration, document control, purchasing, stock management and H&S/compliance support across the office, factory and project teams.

The role requires excellent organisation, attention to detail and the ability to manage multiple tasks, with IT literacy and strong Microsoft Office skills.

Qualifications

• Experience in office administration, document control or purchasing is desirable.
• Excellent organisational skills and strong attention to detail.
• Ability to communicate with suppliers and internal teams clearly.
• IT literate with proficiency in Microsoft Office applications.

Responsibilities

• Managing general office administration, calls, emails and post.
• Monitoring and ordering PPE, stationery and general supplies.
• Processing orders and updating pricing through Sage.
• Checking supplier invoices, pricing and stock.
• Arranging deliveries, collections, transport and skips.
• Uploading and managing project documentation through Aconex/4Projects/Asite/Conject.
• Maintaining document registers, sample registers and project records.
• Supporting H&S documentation, training records and certification.
• Organising inspections, testing, fire drills and compliance requirements.
• Supporting ISO 9001 / ISO 14001 and Constructionline compliance.

Skills

Organised

Attention to detail

Supplier communication

Independent worker

Microsoft Office

IT literate

Tools

Sage

Aconex

4Projects

Asite

Conject

Job description

Office Administrator
Location: Maldon, Essex
Salary: 30,000 plus package
Job Type: Permanent
The Opportunity:
A well-established specialist construction/manufacturing business is looking to appoint an Office Administrator / Document Controller to support the day-to-day running of the office, factory and project teams.
This is a varied role covering general administration, document control, purchasing, stock management, training, H&S and compliance.
Key Responsibilities:

• Managing general office administration, calls, emails and post

• Monitoring and ordering PPE, stationery, clothing and general office/factory supplies

• Processing orders and updating pricing through Sage

• Checking supplier invoices, pricing and existing stock

• Arranging deliveries, collections, transport and skips

• Uploading and managing project documentation through systems including Aconex, 4Projects, Asite and Conject

• Maintaining document registers, sample registers and project records

• Supporting H&S documentation, training records and certification

• Organising inspections, testing, fire drills and compliance requirements

• Supporting ISO 9001 / ISO 14001, Constructionline and other annual compliance requirements

• Maintaining company records, vehicles, website projects and organisational charts

• Assisting with company events, travel and other general operational requirements
  

About You:
The ideal candidate will be highly organised, proactive and detail-focused, with the ability to manage a varied workload and prioritise competing tasks.

Experience within a construction, manufacturing, engineering or project-based environment would be advantageous.
You should be:

• Organised with excellent attention to detail

• Confident communicating with suppliers and internal teams

• Comfortable working independently and managing multiple tasks

• IT literate with good Microsoft Office skills

• Experienced with document control, purchasing or administration

• Familiar with Sage or construction document control systems would be beneficial