Office Administrator & Document Controller

Office Angels; Essex; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

20 days holiday

Bank Holidays

Pension

On-site Parking

Job summary

Office Angels is seeking an organised Office Administrator & Document Controller for a permanent role in Hornchurch, Essex. The position involves supporting Directors, Contracts Managers and site teams, while ensuring project documentation remains compliant and easily accessible.

You will handle day-to-day office administration, document control, meetings, travel, onboarding and HR admin, with a focus on accuracy and proactive coordination.

Qualifications

• Previous office administration experience
• Strong organisational and multitasking abilities
• Excellent attention to detail
• Strong verbal and written communication skills
• Proficient in Microsoft 365 (Outlook/Word/Excel)
• Ability to work independently and use initiative

Responsibilities

• Managing day-to-day office administration and supporting Directors and Contracts Managers
• Maintaining project documentation, filing systems and document control processes
• Coordinating meetings, diaries, travel arrangements and site visits
• Managing supplier and subcontractor records, documentation and onboarding administration
• Supporting compliance activities, including insurance renewals, certifications and training records
• Assisting with HR administration, onboarding and employee record management
• Coordinating office supplies, facilities and company vehicle administration
• Tracking project actions, deadlines, renewals and outstanding documentation
• Ensuring accurate digital and physical filing systems are maintained across the business
• Providing professional communication with clients, suppliers, subcontractors and internal stakeholders

Skills

Organisation

Multitasking

Attention to detail

Communication skills

Independent work

Proactive approach

Tools

Microsoft 365

Outlook

Word

Excel

Job description

Office Administrator & Document Controller

Location: Hornchurch, Essex
Salary: 28,000 - 31,000 per annum
Working Hours: Monday - Friday, 9:00am - 5:00pm

Benefits: 20 days holiday + Bank Holidays, Christmas shutdown, pension and on site parking

An established construction company is seeking an organised, proactive and detail oriented Office Administrator & Document Controller to join their busy team on a permanent basis. This is a varied and hands on role that will see you working closely with Directors, Contracts Managers, site teams, suppliers and subcontractors, providing essential administrative support across the business while ensuring company and project documentation remains compliant, accurate and easily accessible.

Key Responsibilities

• Managing day-to-day office administration and supporting company Directors and Contracts Managers.
• Maintaining project documentation, filing systems and document control processes.
• Coordinating meetings, diaries, travel arrangements and site visits.
• Managing supplier and subcontractor records, documentation and onboarding administration.
• Supporting compliance activities, including insurance renewals, certifications and training records.
• Assisting with HR administration, onboarding and employee record management.
• Coordinating office supplies, facilities and company vehicle administration.
• Tracking project actions, deadlines, renewals and outstanding documentation.
• Ensuring accurate digital and physical filing systems are maintained across the business.
• Providing professional communication with clients, suppliers, subcontractors and internal stakeholders.

Essential Skills & Experience

• Previous office administration experience
• Strong organisational and multitasking abilities
• Excellent attention to detail
• Strong verbal and written communication skills
• Proficient in Microsoft 365, including Outlook, Word and Excel
• Ability to work independently and use initiative
• A professional, reliable and proactive approach

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.