Office Administrator & Document Controller

Confidential; Greater London; Vor Ort; GBP 28.000 - 31.000; Vollzeit

Benefits dieser Stelle

20 days holiday

Bank holidays

Christmas shutdown

Pension

On site parking

Zusammenfassung

Confidential, based in Hornchurch, Essex, is seeking an organised Office Administrator & Document Controller to join a busy team on a permanent basis. You will provide essential administrative support to Directors, Contracts Managers and site teams while ensuring project documentation remains compliant and easily accessible.

The role requires strong organisational and communication skills, with proficiency in Microsoft 365 (Outlook, Word, Excel).

Qualifikationen

• Previous office administration experience.
• Strong organisational and multitasking abilities.
• Excellent attention to detail.
• Strong verbal and written communication skills.
• Proficient in Microsoft 365, including Outlook, Word and Excel.
• Ability to work independently and use initiative.
• A professional, reliable and proactive approach.

Aufgaben

• Oversee day-to-day office administration and support Directors and Contracts Managers.
• Maintain project documentation, filing systems, and document control processes.
• Coordinate meetings, diaries, travel, and site visits.
• Manage supplier and subcontractor records and onboarding paperwork.
• Support compliance activities including renewals, certifications and training records.
• Assist HR administration, onboarding and employee records.
• Coordinate office supplies, facilities and company vehicle administration.
• Track project actions and deadlines; ensure filing systems are accurate.
• Communicate professionally with clients, suppliers, subcontractors and staff.

Kenntnisse

Office administration

Organisation

Attention to detail

Communication

Microsoft 365

Outlook

Word

Excel

Independent working

Jobbeschreibung

Office Administrator & Document Controller

Location: Hornchurch, Essex
Salary: 28,000 - 31,000 per annum
Working Hours: Monday - Friday, 9:00am - 5:00pm

Benefits: 20 days holiday + Bank Holidays, Christmas shutdown, pension and on site parking

An established construction company is seeking an organised, proactive and detail oriented Office Administrator & Document Controller to join their busy team on a permanent basis. This is a varied and hands on role that will see you working closely with Directors, Contracts Managers, site teams, suppliers and subcontractors, providing essential administrative support across the business while ensuring company and project documentation remains compliant, accurate and easily accessible.

Key Responsibilities

• Managing day-to-day office administration and supporting company Directors and Contracts Managers.
• Maintaining project documentation, filing systems and document control processes.
• Coordinating meetings, diaries, travel arrangements and site visits.
• Managing supplier and subcontractor records, documentation and onboarding administration.
• Supporting compliance activities, including insurance renewals, certifications and training records.
• Assisting with HR administration, onboarding and employee record management.
• Coordinating office supplies, facilities and company vehicle administration.
• Tracking project actions, deadlines, renewals and outstanding documentation.Ensuring accurate digital and physical filing systems are maintained across the business.
• Providing professional communication with clients, suppliers, subcontractors and internal stakeholders.

Essential Skills & Experience

• Previous office administration experience
• Strong organisational and multitasking abilities
• Excellent attention to detail
• Strong verbal and written communication skills
• Proficient in Microsoft 365, including Outlook, Word and Excel
• Ability to work independently and use initiative
• A professional, reliable and proactive approach

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