Construction Project Administrator

Caledonian Recruitment Group Ltd; Harlow; On-site; GBP 28,000 - 30,000; Full time

Job summary

Caledonian Recruitment Group Ltd is seeking a proactive Construction Project Administrator for a busy site in Harlow, Essex. You will support Project Managers with day-to-day administration, maintain project files, schedules, and reports, and liaise with suppliers and clients to keep projects on track.

The ideal candidate is highly organised, detail-focused, and proficient in Microsoft Office (Excel and Outlook), with experience in administration or project coordination within construction or

Qualifications

• Highly organised and reliable, with strong time-management.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Capable of working independently and as part of a team.

Responsibilities

• Providing day-to-day administrative support to Project Managers and the construction team.
• Assisting with coordination and administration of construction projects from start to completion.
• Maintaining project files, records, spreadsheets, and documentation.
• Preparing and distributing project paperwork and reports.
• Updating project schedules, trackers, and databases.
• Raising purchase orders and assisting with invoices and payments.
• Liaising with suppliers, subcontractors, clients, and internal teams.
• Organising meetings, site visits, and project appointments.
• Monitoring outstanding actions and ensuring follow-ups.
• Assisting with quotations, tenders, and project documentation as required.
• Ensuring all project documentation is accurate and filed.
• Providing general office support to the project team.

Skills

Organisational skills

Communication

Microsoft Excel

Microsoft Outlook

Team player

Tools

MS Office

Job description

Construction Project Administrator

Location: Harlow, Essex

Salary: £28,000 - £30,000 per annum

Job Type: Full-time, Permanent

We are currently recruiting for a Construction Project Administrator to join a busy and growing construction business based in Harlow, Essex.
This is an excellent opportunity for an organised and proactive administrator who enjoys working in a fast-paced environment and wants to build a long-term career within the construction industry.
Working closely with the project management and wider operational teams, you will provide essential administrative support to ensure projects run smoothly, efficiently, and to schedule.

The Role

• Providing day-to-day administrative support to the Project Managers and wider construction team.
• Assisting with the coordination and administration of construction projects from start to completion.
• Maintaining project files, records, spreadsheets, and documentation.
• Preparing and distributing project-related paperwork and reports.
• Updating project schedules, trackers, and databases.
• Raising purchase orders and assisting with invoice and payment administration.
• Liaising with suppliers, subcontractors, clients, and internal teams.
• Assisting with the organisation of meetings, site visits, and project-related appointments.
• Monitoring outstanding actions and ensuring information is followed up promptly.
• Supporting the preparation of quotations, tenders, and project documentation where required.
• Ensuring all project documentation is accurate, up to date, and properly filed.
• Providing general office and administrative support to the project team.

About You

We are looking for someone who is highly organised, reliable, and confident communicating with a range of people.

Ideally, you will have:

• Previous experience in an administration, project administration, or coordination role.
• Experience within construction, engineering, property, facilities, or a similar environment is desirable.
• Excellent organisational and time-management skills.
• Strong attention to detail and the ability to manage multiple tasks.
• Good written and verbal communication skills.
• Good working knowledge of Microsoft Office, particularly Excel and Outlook.
• The ability to work independently while also being a strong team player.
• A professional and positive approach.
• The confidence to liaise with clients, contractors, suppliers, and colleagues.

Construction experience is advantageous, but we would also consider candidates with strong administrative or project coordination experience who are keen to develop their career within the construction sector.

What We Offer

• £28,000 - £30,000 salary, depending on experience.
• Permanent, full-time position.
• Monday-Friday working hours.
• Based in Harlow, Essex.
• Opportunity to join a growing and supportive construction business.
• Career development and progression opportunities.
• Varied and interesting project work.
• A friendly and professional working environment.