Office Administrator

Waingap Contracts Limited; Leeds; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Free parking

Early finish Fridays

On-site parking near Leeds Centre

Job summary

Waingap Contracts Limited in Leeds is seeking an organised Office Assistant to support day-to-day operations, maintain records, and coordinate tasks across the business. You will work closely with site managers and admin teams to keep operations running smoothly.

The role offers a salary around £30,000 per year (experience dependent), a friendly workplace culture, free parking, and an early finish every Friday, with plenty of opportunities to develop within a growing construction company.

Qualifications

• Organisational, time management and proactive planning skills required.
• Strong communication skills with a professional telephone manner.
• Experience using Sage software.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Assist Site Managers and Contracts Managers with site organisation and planning.
• Manage plant and material orders.
• Track and maintain records of company-owned assets, equipment, and plant.
• Organise and monitor maintenance for fleet vehicles.
• Maintain Health & Safety records and compliance documentation.
• Prepare and maintain Operation & Maintenance (O&M) manuals.
• Record and monitor waste management documentation.
• Process purchase invoices and perform general data entry.
• Liaise with internal teams and external suppliers to support operational efficiency.
• Manage office documentation, filing systems, and company records.
• Assist with the coordination of day-to-day office activities.
• Ensure all records and information are maintained accurately and confidentially.
• Answer, screen, and direct incoming telephone calls professionally.
• Book accommodation for staff as required.

Skills

Organisational skills

Time management

Proactive planning

Excellent communication

Multitasking

Attention to detail

Microsoft Office

Sage software

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Join a friendly and supportive team where your organisational skills will play a key role in keeping operations running smoothly.

With a salary of circa £30,000 (negotiable on experience) and an excellent workplace culture, this is a fantastic opportunity to join a successful and growing construction business based in Leeds.

Office Assistant

Leeds, LS11

• Full Time, Permanent
• Salary circa £30,000 per annum, dependent on experience
• Free parking

Please note: You must be authorised to work in the UK.

Our client has been established for over 20 years and specialises in delivering construction services across the commercial, industrial, retail and education sectors.

They pride themselves on maintaining a positive and supportive working environment where employees are valued and encouraged to contribute to the continued success of the organisation. The team enjoys a strong culture of collaboration, regular social events, team-building activities, and a management team that genuinely invests in its people.

Due to continued growth, our client is seeking an organised and proactive Office Assistant to provide essential support across the business. This varied role offers the opportunity to become an integral part of the team, supporting office operations, maintaining company records, coordinating key activities, and helping to manage company assets and resources.

Key Responsibilities

• Assist Site Managers and Contracts Managers with site organisation and planning.
• Manage plant and material orders.
• Track and maintain records of company-owned assets, equipment, and plant.
• Organise and monitor maintenance for fleet vehicles.
• Maintain Health & Safety records and compliance documentation.
• Prepare and maintain Operation & Maintenance (O&M) manuals.
• Record and monitor waste management documentation.
• Process purchase invoices and perform general data entry.
• Liaise with internal teams and external suppliers to support operational efficiency.
• Manage office documentation, filing systems, and company records.
• Assist with the coordination of day-to-day office activities.
• Ensure all records and information are maintained accurately and confidentially.
• Answer, screen, and direct incoming telephone calls professionally.
• Book accommodation for staff as required.

Key Skills and Qualifications

• Previous experience within a construction or construction or related environment would be advantageous.
• Excellent organisational, time management, and proactive planning skills.
• Strong communication skills with a professional and confident telephone manner.
• Ability to manage multiple tasks and priorities effectively.
• High level of attention to detail and accuracy.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Experience using Sage software.
• Experience maintaining records, tracking assets, or managing company inventories would be beneficial.
• Ability to work independently and as part of a team.
• Professional, reliable, and adaptable approach to work.
• Early finish every Friday.
• Free on-site parking.
• Accessible location close to Leeds City Centre and major transport routes.
• Supportive and approachable management team.
• Regular company-funded social events and team-building activities.

You must be authorised to work in the UK.

Other suitable skills and experience include: Administrator, Administrative Assistant, Office Administrator, Office Coordinator, Business Support Administrator, Receptionist, Team Administrator, Operations Assistant, Payroll Administrator, Fleet Administrator, Asset Administrator, Facilities Administrator, Compliance Administrator, Customer Service Administrator, Data Entry Administrator, Service Administrator, Personal Assistant, Executive Assistant, General Office Support.