Office Administrator

Jenson Fisher; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

An award-winning financial planning firm in London seeks an Office Administrator to ensure smooth operations across various departments. The ideal candidate has prior experience, excellent attention to detail, and a proactive work ethic. Responsibilities include finance tasks, office management, IT support, and assisting the CEO with diary management. This is an office-based role with competitive remuneration and benefits including a discretionary bonus scheme.

Benefits

Support for professional career studies

Discretionary bonus scheme

Healthcare scheme

Annual travel loan scheme

Qualifications

• Previous experience working as an office administrator.
• Demonstrable ability to prioritize tasks and work independently and proactively.
• Excellent attention to detail.

Responsibilities

• Reconcile incoming and outgoing money.
• Monitor and order office supplies.
• Assist CEO with diary management.
• Work with external IT for companywide issues.
• Assist with onboarding new starters.
• Plan company outings.

Skills

Attention to detail

Prioritization

Proactive work ethic

Job description

My client area Chartered Financial Planning firm renowned for its commitment to excellence. Winning the City Wealth Magic Circle award for Financial Advisory Firm of the Year consecutively for two years, they pride themselves on being an industry leader. Their growth has created an exciting opportunity within the Operations team at their London office. The firm provides financial planning, wealth structuring and investment advice high net worth and ultra-high net worth individuals.They have offices in London and France and serves clients internationally.

Working in the heart of Soho is a feast for eyes, with a vast variety of shops, cafes, bars and eateries to explore along the busy side streets, with lots of interesting people. They are based just a moment’s walk away from the bustling stores on Oxford Street and Regent Street, with Chinatown and Theatreland nearby. A variety of public transport and travel links are widely available. They hold regular in-house and external events which all of the team are encouraged to attend. THey also provide quarterly team events, with an annual away-day each summer with the team taking part in ad hoc sporting and charity events. Due to the nature of the responsibilities, this role is office based.

Role Summary

Seeking a detail-oriented team player to collaborate across departments and ensure the smooth running of this award-winning financial planning firm. This Office Administrator position offers an exciting opportunity to learn, grow, and become an essential part of the team.

Key Responsibilities

Finance :

• Reconciling money in and out
• Monitoring company aged debt
• Collating staff expenses
• Raising invoices
• Processing company payroll
• Responsible for company credit card

General office :

• Greeting external visitors to the office
• Monitoring and ordering office supplies
• Answering the main office line

Personal Assistant :

• Diary assistance to the CEO and occasionally the other company directors

IT :

• Working with external IT company to assist with companywide IT issues
• Maintaining IT equipment log

Compliance :

• Assisting external compliance consultant with relevant matters

Recruitment :

• Onboarding new starters

Personnel :

• Planning company days out
• Managing company benefits
• Maintaining staff office rota
• Arranging necessary Health and Safety site visits

Desirable Skills and Experience

• Previous experience working as an office administrator
• Demonstrable ability to prioritise tasks and work independently and proactively
• Excellent attention to detail

Who Will This Role Suit?

An individual who embodies responsibility, takes pride in their work, engages proactively with their colleagues, and is eager to progress their career in financial services operations.

Perks and Benefits

Support for professional career studies.

Competitive remuneration complemented by a discretionary bonus scheme.

Inclusive of qualifying pension, healthcare, cycle to work, and annual travel loan schemes.