Office Administrator

Templewood Recruitment; City Of London; Sur place; GBP 23 000 - 30 000; Plein temps

Résumé du poste

Templewood Recruitment is seeking an Office Administrator to support a small team with a busy range of administrative tasks. You will manage general office administration, maintain filing systems, organise travel and liaise with external service providers to keep operations running smoothly.

We are looking for someone naturally organised, detail-oriented and reliable, who can work independently and take initiative while delivering accurate, tidy work across Microsoft Outlook, Word and Excel.

Qualifications

• Experience in general office administration, including filing, scanning, and correspondence.
• Ability to create and maintain logical filing systems with audit-ready records.
• Proficient with MS Office and emails; strong organisational skills.
• Strong communication skills and ability to liaise with external providers.

Responsabilités

• Managing general office administration, including filing, scanning, correspondence.
• Creating and maintaining logical, well-organised filing systems, ensuring documents and information can be retrieved quickly and easily, especially for audit purposes.
• Ordering stationery, office supplies and other business essentials.
• Supporting vehicle fleet administration, including insurance, servicing, MOTs and associated documentation.
• Coordinating property maintenance, repairs and general facilities-related matters.
• Liaising professionally with estate agents, insurers, solicitors, contractors and other external service providers.
• Organising travel arrangements, accommodation and detailed itineraries.
• Maintaining accurate records, spreadsheets, databases and administrative trackers.
• Monitoring important dates, renewals and deadlines, ensuring nothing gets overlooked.
• Providing general administrative support across different areas of the business.

Connaissances

Organised

Attention to detail

Independent work

Communication

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

Description du poste

Job Title: Office Administrator

An exciting opportunity for a naturally organised, proactive and detail-oriented Office Administrator to support a small team with administrative tasks.

Are you the type of person who loves being organised, takes pride in getting the little details right and enjoys making sure everything runs smoothly?

We are looking for a friendly, reliable and highly organised Office Administrator to take responsibility for the day-to-day administration of a busy and varied business. This is an excellent opportunity for someone who enjoys bringing structure and order to their work, has a naturally methodical approach and takes genuine satisfaction in creating efficient systems and keeping everything running like clockwork.

Key Features of the role:

• Managing general office administration, including filing, scanning, correspondence.
• Creating and maintaining logical, well-organised filing systems, ensuring documents and information can be retrieved quickly and easily, especially for audit purposes.
• Ordering stationery, office supplies and other business essentials.
• Supporting vehicle fleet administration, including insurance, servicing, MOTs and associated documentation.
• Coordinating property maintenance, repairs and general facilities-related matters.
• Liaising professionally with estate agents, insurers, solicitors, contractors and other external service providers.
• Organising travel arrangements, accommodation and detailed itineraries.
• Maintaining accurate records, spreadsheets, databases and administrative trackers.
• Monitoring important dates, renewals and deadlines, ensuring nothing gets overlooked.
• Providing general administrative support across different areas of the business.

What makes you the right person?

• Is naturally organised, methodical and enjoys working in a structured way.
• Has excellent attention to detail and takes pride in producing accurate, tidy work.
• Can work independently, use common sense and take initiative without constant supervision.
• Is dependable, trustworthy and takes responsibility for completing tasks properly.
• Can comfortably juggle different responsibilities while maintaining high standards.
• Has good computer skills, particularly Microsoft Outlook, Word and Excel.
• Is adaptable, willing to learn and happy to support different areas of the business. - Has effective communication skills, with good written and spoken English.

If you're someone who believes there's a place for everything, enjoys getting things right first time and takes pride in being the person others can rely on, we'd love to hear from you!