Office & Accounts Administrator

Ambitions Personnel; Newark on Trent; On-site; GBP 21,000 - 25,000; Full time

Job summary

Ambitions Personnel is seeking an organised, friendly Office Administrator for a well-established, close-knit business in the United Kingdom. The role supports administrative, reception and accounts functions and offers long-term stability.

You will work with the team to ensure smooth day-to-day operations, process invoices and timesheets, assist with payment preparation and act as the friendly first point of contact for customers and visitors. Sage 50 experience is advantageous.

Qualifications

• Previous experience in office administration, accounts administration or receptionist position.
• Good customer service and communication skills, with a friendly and professional approach.
• Strong attention to detail and the ability to manage information accurately.
• Confidence using Microsoft Word and Excel.
• Previous experience with Sage 50 would be advantageous.
• Good organisational skills and the ability to manage a variety of day-to-day responsibilities.
• A reliable, proactive approach and a willingness to support colleagues wherever needed.

Responsibilities

• Acting as the first point of contact for incoming calls, visitors and customer enquiries.
• Providing a friendly, professional and welcoming front-of-house service.
• Supporting the smooth day-to-day running of the office.
• Managing incoming documentation, correspondence and general administrative duties.
• Maintaining accurate records and ensuring information is organised and readily available.
• Processing and checking incoming invoices.
• Collating information and documentation ready for supplier payments.
• Processing and administering employee timesheets.
• Providing day-to-day accounts administration support, working closely with the accounts team.
• Using Sage 50 to support financial and administrative processes.
• Collating documentation and information required for FORS compliance.
• Supporting the administration of procedures relating to operations in London, ensuring relevant driver training, vehicle information and documentation is up to date.
• Gathering and maintaining records relating to driver training, vehicle compliance and CO2 emissions.
• Ensuring documentation is accurate, complete and readily accessible when required.

Skills

Organised

Friendly

Customer service

Attention to detail

Microsoft Word

Excel

Sage 50 (advantageous)

Tools

Sage 50

Job description

We are recruiting for an organised, friendly and dependable Office Administrator to join a well-established and close-knit business, supporting a variety of administrative, reception and accounts functions.

This is an important position within the business, working closely with the existing team to ensure the smooth day-to-day running of the office. The role has become available due to the retirement of a long-standing employee who has been with the business for 10 years, offering an excellent opportunity for someone to take ownership of the position and become a valued, long-term member of the team.

You will work closely with colleagues across the business, including the accounts function, providing essential administrative support, processing invoices and timesheets, assisting with payment preparation and acting as a welcoming first point of contact for customers and visitors.

The business is looking for someone who enjoys being part of a close-knit team, takes pride in getting things right and is looking for a role where they can settle, develop their knowledge and stay for the long term.

Key Responsibilities

Office Administration & Reception

• Acting as the first point of contact for incoming calls, visitors and customer enquiries.

• Providing a friendly, professional and welcoming front-of-house service.

• Supporting the smooth day-to-day running of the office.

• Managing incoming documentation, correspondence and general administrative duties.

• Maintaining accurate records and ensuring information is organised and readily available.

Accounts & Finance Administration

• Processing and checking incoming invoices.

• Collating information and documentation ready for supplier payments.

• Processing and administering employee timesheets.

• Providing day-to-day accounts administration support, working closely with the accounts team.

• Using Sage 50 to support financial and administrative processes.

Compliance & Operational Administration

• Collating documentation and information required for FORS (Fleet Operator Recognition Scheme) compliance.

• Supporting the administration of procedures relating to operations in London, ensuring relevant driver training, vehicle information and documentation is up to date.

• Gathering and maintaining records relating to driver training, vehicle compliance and CO2 emissions.

• Ensuring documentation is accurate, complete and readily accessible when required.

About You

We are looking for someone who is naturally organised, approachable and enjoys a varied administrative role.

You will have:

• Previous experience in an office administration, accounts administration or receptionist position.

• Good customer service and communication skills, with a friendly and professional approach.

• Strong attention to detail and the ability to manage information accurately.

• Confidence using Microsoft Word and Excel.

• Previous experience with Sage 50 would be advantageous.

• Good organisational skills and the ability to manage a variety of day-to-day responsibilities.

• A reliable, proactive approach and a willingness to support colleagues wherever needed.

Most importantly, you will be someone who enjoys being part of a cohesive team and is looking for a stable, long-term position where you can become an integral part of the business.

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