Office Admin

Gi Group UK; Southampton; On-site; GBP 18,000 - 21,000; Full time

Benefits offered by this job

Free parking

33 days holiday

Christmas shutdown

Job summary

Gi Group UK is seeking an Office Administrator for a fully office-based role in the Southampton area. The position involves reception duties, admin support, quotes/order processing, and light packing/labeling for shipments.

The ideal candidate will manage calls, handle data entry (including ISO data), and assist with stock checks and general tasks. 32.5–35 hours weekly, office based with flexible start/finish windows.

Qualifications

• Confident communicator with a good telephone manner.
• Organised, accurate and comfortable with repetitive/admin tasks.
• Happy doing a mix of reception/admin plus some desk‑based packing & labelling.
• Positive team player in a small, family‑style environment.
• Practical attitude.

Responsibilities

• Reception / telephone answering: logging calls and enquires.
• Admin support: filing and general paperwork.
• Quotes & order admin: inputting quotes and monitoring orders.
• Excel data entry including ISO‑related data input.
• Packing & labelling goods for shipment at a desk.
• Office supplies stock checks.
• Supporting the team with day‑to‑day tasks.

Skills

Reception experience

Data entry

Excel data entry

Administrative tasks

Communication skills

Tools

Excel

Job description

Office Administrator - Full Time, Office Based

A friendly, small engineering business is looking for an Office Administrator / Receptionist to join a close-knit team of 3. This is a hands‑on, varied role covering telephone reception, admin/data entry and desk‑based packing & labelling for shipments.

Pay

£13.50 - £14.00 per hour

Hours

32.5 - 35 hours per week | Fully office-based

• Flexible start: 08:30 - 09:00
• Flexible finish: 15:30 - 16:00
• Lunch: 30-60 minutes
• Minimum core hours: 09:00 - 15:30

Benefits

• Free on‑site parking
• 33 days holiday including Bank Holidays
• Christmas shutdown (requires 3 days annual leave)

What you'll be doing (key duties)

• Reception / telephone answering: logging calls and confidently dealing with enquiries
• Admin support: filing and general paperwork
• Quotes & order admin: inputting quotes sent to customers and monitoring orders
• Excel data entry including ISO‑related data input (no formulas needed)
• Packing & labelling goods for shipment at a desk (small parts/fiddly work at times)
• Office supplies stock checks (stationery/packaging etc.)
• Supporting the team with day‑to‑day tasks (including making coffee)

What we’re looking for

• Confident communicator with a good telephone manner
• Organised, accurate and comfortable with repetitive/admin tasks
• Happy doing a mix of reception/admin plus some desk‑based packing & labelling
• Positive team player who enjoys a small‑team, family‑style environment
• Practical attitude

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members.