Night-Shift Office & Admin Coordinator

Southern Illinois Healthcare; Manchester; On-site; GBP 18,000 - 26,000; Part time

Job summary

Southern Illinois Healthcare is seeking an administrative professional to provide essential clerical support for the assigned department. The role focuses on maintaining confidential information, coordinating meetings, and handling communications with discretion.

Responsibilities include greeting visitors, managing phones, filing, scheduling, preparing correspondence, assisting with budget tasks, and maintaining supplies within budget.

Qualifications

• Administrative and clerical support essential to department efficiency.
• Education: High school to Associates Degree, level dependent.
• Experience: 1 to 5 years, level dependent preferred.
• Licenses and Certification: N/A

Responsibilities

• Greets visitors, answers telephones, and relays messages.
• Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
• Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents
• Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
• Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed.
• Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.
• Assist in preparing and maintaining department budget and participates in day-to-day fiscal decisions.
• Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

Skills

Administrative support

Communication skills

Discretion with confidential info

Education

High school to Associate's Degree

Job description

Southern Illinois Healthcare is seeking an administrative professional to provide essential clerical support for the assigned department. The role focuses on maintaining confidential information, coordinating meetings, and handling communications with discretion.

Responsibilities include greeting visitors, managing phones, filing, scheduling, preparing correspondence, assisting with budget tasks, and maintaining supplies within budget.