Executive Secretary & Admin – NHS, Flexible Hours

United Lincolnshire Hospitals; Lincoln; Hybrid; GBP 33,000 - 34,000; Full time

Benefits offered by this job

NHS Pension

Flexible working options

Training & development

Job summary

United Lincolnshire Hospitals seeks an experienced administrative professional to provide comprehensive secretarial and administrative support to the Group COO Directorate, enabling efficient handling of correspondence, reports and meetings at Lincoln County Hospital.

You will act as a first point of contact, manage diaries, prepare agendas/minutes, support ESR training, and assist with recruitment and payroll processes.

Qualifications

• GCSE English and Maths Grade A-C.
• Vocational Level 3 or equivalent experience in an administration field.
• ECDL or equivalent.
• Computer literacy with experience of MS Office, particularly Word, Excel, Outlook and Teams.
• Advanced keyboard skills for formal minute taking.
• High degree of accuracy.
• Previous experience within the NHS.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Group COO Directorate, including production of correspondence, reports and records of meetings.
• Act as first point of contact for Group COO Directorate, and in particular the team inboxes, answering email and telephone queries and providing a consistent, accurate and timely response.
• Undertake general office duties, e.g. answering the telephone, taking messages, photocopying and filing.
• Arrange meetings and book rooms; manage diaries and resolve conflicting appointments.
• Prepare agendas and documentation for meetings, including distribution of reports and formal minutes.
• Support ESR training and other records as required.
• Provide administrative project support to the Executive Business Manager and wider team.
• Assist with recruitment processes and support stakeholder/interview panels; manage paperwork.
• Print and collate key materials for meetings and training sessions; assist with payroll related forms.
• Complete requisitions for goods/services; order and maintain stationery.
• Regularly collate and input data.

Skills

Advanced keyboard skills

Communication skills

Secretarial skills

Education

GCSE English

GCSE Maths

Vocational Level 3

ECDL

Tools

MS Office

Word

Excel

Outlook

Teams

Job description

United Lincolnshire Hospitals seeks an experienced administrative professional to provide comprehensive secretarial and administrative support to the Group COO Directorate, enabling efficient handling of correspondence, reports and meetings at Lincoln County Hospital.

You will act as a first point of contact, manage diaries, prepare agendas/minutes, support ESR training, and assist with recruitment and payroll processes.