NHS Administrative Coordinator – Mental Health Service

NHS Professionals; Wokingham; On-site; GBP 20,000 - 25,000; Full time

Benefits offered by this job

Competitive pay rates

24/7 365 support

Bank shifts portal

Training and development opportunities

Holiday allowance

Stakeholder pension scheme

Job summary

NHS Professionals is seeking an Administrator to support the Wokingham Community Mental Health Service in Berkshire. The role covers front-desk duties, data entry and coordinating meetings to keep services running smoothly.

You will manage diaries, prepare confidential documents, and assist Service Managers with secretarial tasks while maintaining effective communication across the team.

Qualifications

• Experience of using digital transcribing solutions.
• Experience using Office programs including Excel, Word and Outlook.
• Ability to liaise with professionals at all levels and across teams.

Responsibilities

• Provide initial reception point for callers/visitors and cover reception.
• Maintain efficient office procedures and relationships across the service.
• Plan and arrange meetings, book rooms, organise refreshments as needed.
• Attend meetings, take minutes and distribute information promptly.
• Maintain electronic and paper filing systems to ensure smooth service delivery.
• Record data accurately on electronic systems and prepare confidential documents.
• Provide diary management and secretarial support to Service Managers.
• Collect, process and present service data for management information.
• Manage communications within the service and handle telephone queries.
• Organise outgoing mail and distribute incoming mail to relevant staff.

Skills

Office software (Excel/Word/Outlook)

Data entry

Diary management

Communication with diverse Stakehldrs

Administrative support

Tools

Digital transcribing solutions

Job description

NHS Professionals is seeking an Administrator to support the Wokingham Community Mental Health Service in Berkshire. The role covers front-desk duties, data entry and coordinating meetings to keep services running smoothly.

You will manage diaries, prepare confidential documents, and assist Service Managers with secretarial tasks while maintaining effective communication across the team.