New Parish Administrator

The Church of England; Winwick; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A prominent religious organization in Winwick seeks an experienced administrator for a 24-month fixed term role. You will provide essential support to the Fit for Mission team, enhancing communication systems and managing a variety of administrative tasks. This role allows for hybrid work arrangements, promoting a flexible, family-friendly environment while contributing to meaningful community projects. Ideal candidates should possess strong IT skills, relationship-building abilities, and a commitment to the values of the Church of England.

Benefits

25 days annual leave pro-rata

Non-contributory pension scheme

Employee Assistance Programme

Employee discount in Cathedral shop

Free on-site parking

Qualifications

• Experience working in an office or church setting, either paid or voluntary.
• Able to communicate with various stakeholders.
• Understanding of different worship traditions.

Responsibilities

• Provide administrative support to the Change Facilitator, Team Lead, and Navigation Team.
• Develop communication systems for church leaders.
• Schedule meetings and produce minutes.

Skills

Time management

Verbal and written communication

Microsoft Office proficiency

Attention to detail

Relationship building

Education

Min 5 GCSEs or equivalent in English and Maths

NVQ Business Administration Level 2 or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SharePoint

Job description

Overview

This is a 24 months fixed term contract for 16-20 hours per week (negotiable) with some fixed meeting points in the evening or at weekends. Specific times negotiable and family friendly hours possible. The post is located in Winwick Deanery, with possible work base at Newchurch Parish Hall, 7-9 Common Lane, Culcheth, Warrington, WA3 4EH. Hybrid work is possible. Some meetings across the area and at St James’ House, Liverpool (own means of travel needed).

Context & Job Summary

In this two-year role, you will provide efficient administration support to the Winwick Deanery Fit for Mission Team Lead and Navigation Team who co-ordinate this local project. You will excel at building positive relationships, creating new systems and championing clear communication. You will be responsible for ensuring written and verbal communication is shared effectively across the deanery, overseeing the co-ordination of events and meetings, and the development and handling of data. You should be familiar with traditional and modern communication strategies and be a confident, flexible and professional administrator with an eye for detail.

Key responsibilities

• Providing effective administrative support to the Change Facilitator, Team Lead and the Navigation team; integral to successful programme delivery.
• Developing and implementing effective systems to communicate to church leaders, PCCs, change teams and church members in relation to Fit for Mission; this includes a new website and social media pages, events and meetings.
• Scheduling meetings and producing agendas and minutes with a quick turnaround; collating the required documentation.
• General administrative support to local clergy including organising service rotas, preparation of orders of services, arrangement of parochial meetings.
• Helping to establish the future Support Services function.
• Liaising with a range of team leads to feedback and keep the project on track.
• Preparing documents and reports, proofreading and editing documents written by others.
• Collecting and inputting measurement data and maintaining spreadsheets.
• Liaising with Finance, HR and other departments.
• Providing data input support for local parish finance teams (training will be provided).
• Initiating and maintaining a digital filing system (SharePoint).
• Managing data in compliance with GDPR.
• Other administrative tasks as required to support the navigation team lead, portfolio leads and change facilitator to achieve a successful and timely transition while balancing ongoing parochial responsibilities.
• Occasional travel to attend meetings in other locations of the Diocese.

What we can offer you

• A varied role with support to learn and to put broad communication skills into practice.
• Part of a fun and friendly team with a shared sense of purpose.
• 25 days annual leave pro-rata, plus up to 3 days over the Christmas period.
• Non-contributory pension scheme with generous employer contributions (additional voluntary contributions may be made).
• Employee Assistance Programme with 24-hour support for health and wellbeing.
• Supportive culture valuing work-life balance including flexible working around core hours in a 35-hour week.
• Employee discount in Cathedral shop and bistro.
• Free on-site parking at St James House, secure bike storage and easy access to public transport when meetings are held in Liverpool.

Equality, Diversity and Inclusion

Liverpool Diocese is committed to treating the whole community with dignity and respect and seeks to represent diverse identities within the community, whether by race, culture, religion, sexual orientation, gender, disability or social background, to support everyone in fulfilling their potential in a proactive, loving and caring environment.

About the Diocese of Liverpool

The Diocese of Liverpool is the Church of England in a corner of the North West, with churches from Southport to Widnes, Wigan to Warrington and throughout the city of Liverpool, all working to fulfil our vision of asking God for a bigger church making a bigger difference with more people knowing Jesus and more justice in the world.

Our four priorities are:

1. Introducing people to Jesus
2. Deepening discipleship
3. Developing Christian leaders
4. Working for justice

About Fit for Mission

The Fit for Mission programme provides focus and support to work together to address significant issues that hold back mission and growth.

Fit for Mission will support each deanery in the Diocese of Liverpool to create their own future. There are six elements, and for each of them the programme will make available help and specialist resource.

1. A focus on developing our discipleship culture through training and support, including delivering “Cultivate”, a Local Missional Leadership programme, resulting in hundreds of newly planted worship communities and justice initiatives.
2. Creating core support-services in deaneries to support and resource your mission
3. Creating missional leadership teams of lay and ordained people over larger areas with responsibility for specific mission and worship communities.
4. Developing agreed mutual support and accountability structures for all leaders.
5. Working towards each deanery having one Larger Parish with fewer parishes but more worshipping communities and more justice initiatives; less bureaucracy, more mission, and a local strategic approach with more diversity of worship.
6. Ensuring buildings are fit for purpose, with buildings expertise available to assist in making good decisions on use, investment, or closure.

Earth Justice is identified as a priority, with focus on молодежи and a national strategy to meet carbon net zero targets by 2030, reinforcing our objective to be a sustainable church equipped for the future.

Person Specification

Essential Requirements

• Experience: Administrative experience in an office or church setting (paid or voluntary).
• Working alongside and communicating with a variety of stakeholders.
• Understanding of a variety of worshipping traditions.
• Knowledge & Skills: Good time management to prioritise workload; excellent verbal and written communication; high IT proficiency with Microsoft Office, Excel, PowerPoint, Word, MS Forms, SharePoint; ability to handle data and familiarity with digital filing systems; minute taking.
• Personal Qualities: Integrity, confidentiality, responsibility, attention to detail, ability to build relationships and be aligned with the Church of England.
• Qualifications: Min 5 GCSEs or equivalent in English and Maths; NVQ Business Administration Level 2 or equivalent.

Desirable Requirements

• A member of the Church of England with knowledge of its structures and organisation.
• Experience in the voluntary sector.
• Experience with ChurchSuite or similar church management system.
• Knowledge of website content.