Multisite Office & Facilities Coordinator

Bibby Financial Services Ltd; Manchester; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays

Performance Bonus

Private healthcare for you and your 가족

Company pension scheme

Flexible benefits

Wellbeing centre access

Retailer discounts

Job summary

Bibby Financial Services Ltd is seeking an Office Coordinator in Manchester to create a safe, efficient, and welcoming workplace across multiple sites. The role oversees front-of-house, BFS helpdesk, and coordination of FM services, while scheduling maintenance and tracking compliance.

Travel to Liverpool and Leeds offices may be required to maintain standards. You’ll support security, onboarding, supplier management, and equipment maintenance, with a commercial mindset for contracts and

Qualifications

• Experience in multi-site operations or medium/large office environments.
• Space planning, office moves and minor project coordination experience.
• Health & safety exposure within an FM environment.
• Front-of-house or workplace experience knowledge.
• Experience dealing with landlords, contractors and suppliers.
• Strong organisational skills and the confidence to challenge where needed.
• A commercial mindset regarding contracts, budgets and supplier value.

Responsibilities

• Lead facilities management, office coordination, or workplace operations within the Manchester office.
• Greet and direct visitors professionally; introduce guests to their contacts promptly.
• Maintain accurate visitor logs and follow security procedures (issue access badges, sign in, liaise with building/landlord security).
• Assist with meeting-room booking system queries and flag issues to line manager.
• Responsible for office security and act as keyholder.
• Coordinate and, with the support of the UK Health and Safety & Facilities Manager, oversee all vendor activities within the facility such as vending, coffee, copy paper supplies, and external storage management.
• Manage contractors and suppliers per company standards.
• Onboarding/inductions & off-boarding: manage office access and building pass administration, and conduct new-starter inductions in collaboration with local support where applicable.
• Support equipment maintenance and liaise with suppliers for repairs/servicing.

Skills

Multi-site operations experience

Strong organisational skills

Contract/budget awareness

Job description

Bibby Financial Services Ltd is seeking an Office Coordinator in Manchester to create a safe, efficient, and welcoming workplace across multiple sites. The role oversees front-of-house, BFS helpdesk, and coordination of FM services, while scheduling maintenance and tracking compliance.

Travel to Liverpool and Leeds offices may be required to maintain standards. You’ll support security, onboarding, supplier management, and equipment maintenance, with a commercial mindset for contracts and