Office Coordinator

Bibby Financial Services Ltd; Manchester; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days holiday plus bank holidays

Performance Bonus

Private healthcare for you and your 가족

Company pension scheme

Flexible benefits

Wellbeing centre access

Retailer discounts

Job summary

Bibby Financial Services Ltd is seeking an Office Coordinator in Manchester to create a safe, efficient, and welcoming workplace across multiple sites. The role oversees front-of-house, BFS helpdesk, and coordination of FM services, while scheduling maintenance and tracking compliance.

Travel to Liverpool and Leeds offices may be required to maintain standards. You’ll support security, onboarding, supplier management, and equipment maintenance, with a commercial mindset for contracts and

Qualifications

• Experience in multi-site operations or medium/large office environments.
• Space planning, office moves and minor project coordination experience.
• Health & safety exposure within an FM environment.
• Front-of-house or workplace experience knowledge.
• Experience dealing with landlords, contractors and suppliers.
• Strong organisational skills and the confidence to challenge where needed.
• A commercial mindset regarding contracts, budgets and supplier value.

Responsibilities

• Lead facilities management, office coordination, or workplace operations within the Manchester office.
• Greet and direct visitors professionally; introduce guests to their contacts promptly.
• Maintain accurate visitor logs and follow security procedures (issue access badges, sign in, liaise with building/landlord security).
• Assist with meeting-room booking system queries and flag issues to line manager.
• Responsible for office security and act as keyholder.
• Coordinate and, with the support of the UK Health and Safety & Facilities Manager, oversee all vendor activities within the facility such as vending, coffee, copy paper supplies, and external storage management.
• Manage contractors and suppliers per company standards.
• Onboarding/inductions & off-boarding: manage office access and building pass administration, and conduct new-starter inductions in collaboration with local support where applicable.
• Support equipment maintenance and liaise with suppliers for repairs/servicing.

Skills

Multi-site operations experience

Strong organisational skills

Contract/budget awareness

Job description

Office Coordinator – Manchester: Up to £30,000pa plus Performance Bonus & Benefits.

Bibby Financial Services are growing, and we’re looking for an Office Coordinator to join our Manchester Team. The role creates a safe, efficient, and welcoming workplace across multiple sites. It oversees day‑to‑day front‑of‑house activities, manages the BFS helpdesk, coordinates hard and soft FM services, schedules planned maintenance (PPM), and tracks statutory compliance. This role offers variety, autonomy, and occasional short‑notice travel to Liverpool and Leeds offices to maintain consistent standards.

What you’ll be doing:

• Lead facilities management, office coordination, or workplace operations within the Manchester office.
• Greet and direct visitors professionally; introduce guests to their contacts promptly.
• Maintain accurate visitor logs and follow security procedures (issue access badges, sign in, liaise with building/landlord security).
• Assist with meeting‑room booking system queries and flag issues to line manager.
• Responsible for office security and act as keyholder.
• Coordinate and, with the support of the UK Health and Safety & Facilities Manager, oversee all vendor activities within the facility such as vending, coffee, copy paper supplies, and external storage management.
• Manage contractors and suppliers per company standards.
• Onboarding/inductions & off‑boarding: manage office access and building pass administration, and conduct new‑starter inductions in collaboration with local support where applicable.
• Support equipment maintenance and liaise with suppliers for repairs/servicing.

Who are we looking for?

• Experience in multi‑site operations or medium/large office environments.
• Experience with space planning, office moves and minor project coordination.
• Health & safety exposure within an FM environment.
• Front‑of‑house or workplace experience knowledge.
• Experience dealing with landlords, contractors and suppliers.
• Strong organisational skills and the confidence to challenge where needed.
• A commercial mindset regarding contracts, budgets and supplier value.

What you’ll get in return:

• 25 days’ holiday plus bank holidays, increasing with service, with buy/sell options.
• Performance Bonus.
• Private healthcare for you and your family.
• Company pension scheme.
• Flexible benefits (gym membership, tech, health assessments and more).
• Access to an online wellbeing centre.
• Discounts with a wide range of retailers.
• Plus, much more!

There’s no place quite like BFS and we’re proud of that. And it’s all down to you – you make us the people with which every ambitious business loves to work, highlighted through our values: We partner with customers for long‑term success, we redefine what’s possible, we deliver what matters when it matters and we support each other to be our best.

We're absolutely committed to being a truly inclusive place to work, where everyone has an equal opportunity to reach their true potential. Let us know if you need adjustments to support you through any stage of the recruitment process.