Facilities Coordinator

Career Legal; Manchester; On-site; GBP 22,000 - 32,000; Full time

Job summary

Career Legal in Manchester is seeking an experienced Facilities Coordinator to join on a permanent basis. The role is on-site, Monday to Friday, 9am–5pm, with a hands-on approach to facilities and office coordination.

The successful candidate will be based on-site and involved in reception duties, room bookings, post handling, and general office operations in a fast-paced, client-focused environment. A proactive, friendly attitude and strong organisational skills are essential.

Qualifications

• Experience in facilities coordination or office support preferred.
• Strong organisational and multitasking abilities.
• Excellent communication and customer service skills.

Responsibilities

• Act as the first point of contact for clients and visitors, providing a professional and welcoming reception.
• Coordinate meeting room bookings and support the scheduling of meetings and events.
• Ensure all meeting arrangements are in place, including room setup and catering where required.
• Manage incoming and outgoing post, deliveries, and courier services.
• Maintain office supplies, ensuring stationery, printers, and other essential resources are fully stocked.
• Hand-deliver and collect confidential documents as required.
• Carry out filing, archiving, photocopying, and scanning of documents.
• Report building maintenance and facilities issues to the appropriate teams and monitor progress.
• Conduct regular floor walks to ensure the office environment is safe, tidy, and well maintained.
• Set up meeting rooms and assist with office moves or reconfigurations when necessary.
• Process and reconcile facilities-related invoices accurately and in a timely manner.

Skills

Reception & front desk

Facilities coordination

Communication skills

Job description

Our client, a highly regarded firm based in Manchester, is seeking an experienced and proactive Facilities Coordinator to join their team on a permanent basis. This is an excellent opportunity for someone who enjoys working in a fast-paced, client-focused environment and takes pride in delivering exceptional workplace support.

The successful candidate will be based on-site Monday to Friday (9am – 5pm) and will have a friendly, approachable, and flexible attitude, with a hands‑on approach to facilities and office coordination.

Key Responsibilities

• Act as the first point of contact for clients and visitors, providing a professional and welcoming reception.
• Coordinate meeting room bookings and support the scheduling of meetings and events.
• Ensure all meeting arrangements are in place, including room setup and catering where required.
• Manage incoming and outgoing post, deliveries, and courier services.
• Maintain office supplies, ensuring stationery, printers, and other essential resources are fully stocked.
• Hand-deliver and collect confidential documents as required.
• Carry out filing, archiving, photocopying, and scanning of documents.
• Report building maintenance and facilities issues to the appropriate teams and monitor progress.
• Conduct regular floor walks to ensure the office environment is safe, tidy, and well maintained.
• Set up meeting rooms and assist with office moves or reconfigurations when necessary.
• Process and reconcile facilities-related invoices accurately and in a timely manner.