Multi‑Site Office & Operations Coordinator (Mon–Fri)

Tate Recruitment; Guildford; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Two office locations

Career development opportunities

Job summary

Tate Recruitment in Guildford is seeking a proactive Office & Operations Coordinator to support the smooth running of our Guildford office. This varied role covers office management, facilities, procurement, travel coordination, IT equipment and HR administration.

The ideal candidate will be highly organised, reliable and able to manage multiple priorities, working independently to ensure day-to-day operations run efficiently across two locations.

Qualifications

• Experience in office administration, coordination or business support.
• Strong communication and organisational skills.
• Good IT skills and confident maintaining accurate records.
• Experience liaising with suppliers and coordinating logistics.

Responsibilities

• Office management and health & safety duties, including Fire Marshal and First Aid responsibilities.
• Procurement & supplies: order office supplies and equipment, maintain stock.
• Travel & accommodation: arrange domestic and international travel and hotel bookings.
• Facilities & maintenance: liaise with landlord regarding building repairs and facilities.
• IT & asset management: coordinate laptop purchases, asset registers and offboarding.
• Couriers & suppliers: arrange deliveries and manage supplier relationships.
• Office facilities: oversee kitchen supplies and routine cleaning of appliances.
• HR & administration: support HR manager with docs, onboarding and general admin.

Skills

Office administration

Coordination

Business support

Communication skills

IT skills

Vendor liaison

Job description

Tate Recruitment in Guildford is seeking a proactive Office & Operations Coordinator to support the smooth running of our Guildford office. This varied role covers office management, facilities, procurement, travel coordination, IT equipment and HR administration.

The ideal candidate will be highly organised, reliable and able to manage multiple priorities, working independently to ensure day-to-day operations run efficiently across two locations.