Office Manager

Tate Recruitment; Guildford; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Two office locations

Career development opportunities

Job summary

Tate Recruitment in Guildford is seeking a proactive Office & Operations Coordinator to support the smooth running of our Guildford office. This varied role covers office management, facilities, procurement, travel coordination, IT equipment and HR administration.

The ideal candidate will be highly organised, reliable and able to manage multiple priorities, working independently to ensure day-to-day operations run efficiently across two locations.

Qualifications

• Experience in office administration, coordination or business support.
• Strong communication and organisational skills.
• Good IT skills and confident maintaining accurate records.
• Experience liaising with suppliers and coordinating logistics.

Responsibilities

• Office management and health & safety duties, including Fire Marshal and First Aid responsibilities.
• Procurement & supplies: order office supplies and equipment, maintain stock.
• Travel & accommodation: arrange domestic and international travel and hotel bookings.
• Facilities & maintenance: liaise with landlord regarding building repairs and facilities.
• IT & asset management: coordinate laptop purchases, asset registers and offboarding.
• Couriers & suppliers: arrange deliveries and manage supplier relationships.
• Office facilities: oversee kitchen supplies and routine cleaning of appliances.
• HR & administration: support HR manager with docs, onboarding and general admin.

Skills

Office administration

Coordination

Business support

Communication skills

IT skills

Vendor liaison

Job description

We are looking for a proactive, organised and hands‑on Office & Operations Coordinator to support the smooth running of our Guildford office

This is a varied role covering office management, facilities, procurement, travel coordination, IT equipment and HR administration. The ideal candidate will be comfortable managing multiple priorities, working independently and ensuring the day‑to‑day office operations run efficiently.

Key Responsibilities

• Office Management & Health & Safety: Support day‑to‑day office operations, including health and safety, Fire Marshal and First Aid responsibilities, subject to appropriate training.
• Procurement & Supplies: Order office supplies, kitchen essentials and equipment for new starters, ensuring stock levels are maintained.
• Travel & Accommodation: Arrange domestic and international travel and hotel bookings, securing competitive rates within budget.
• Facilities & Maintenance: Liaise with the landlord's agent regarding building maintenance, repairs and office facilities.
• IT & Asset Management: Coordinate laptop and equipment purchases, deliveries, asset registers, equipment returns and employee offboarding.
• Couriers & Suppliers: Arrange equipment deliveries and collections, manage supplier relationships and coordinate relevant renewals.
• Office Facilities: Oversee kitchen supplies and routine cleaning of office appliances, including the coffee machine and dishwasher.
• HR & Administration: Support the HR Manager with employment documentation, HR systems, onboarding, offboarding and general administrative duties.

About You

You will be highly organised, reliable and proactive, with excellent attention to detail and the ability to manage competing priorities.

Ideally, you will have:

• Experience in office administration, coordination or business support.
• Strong communication and organisational skills.
• Good IT skills and confidence maintaining accurate records.
• Experience liaising with suppliers and coordinating logistics.
• A professional and discreet approach when handling confidential information.
• A flexible, hands‑on attitude and the ability to work independently.

What We Offer

• Monday–Friday working hours.
• A varied role with exposure to office operations, HR, facilities and procurement.
• Opportunities to develop your skills while supporting teams across two office locations.

This is a great role for a can do person looking to become a junior Office Manager. If you are an organised and dependable individual looking for a varied office coordination role in Guildford, we would love to hear from you.