Meeting Support Administrator

Office Angels; Stirling; Hybrid; GBP 19,000 - 25,000; Full time

Benefits offered by this job

Weekly pay

28 days annual leave

Pension scheme

Eye care vouchers

Retail discounts

Employee Assistance Programme

Job summary

Office Angels in Stirling is seeking a Meeting Support Administrator to help manage a high volume of meetings, take accurate minutes, and keep action logs up to date. This temporary role offers hybrid working and a quick start.

You will coordinate schedules, prepare agendas, support both virtual and in-person meetings, and format documents while delivering professional support to a busy team.

Qualifications

• Previous administration experience within a busy office environment.
• Strong minute-taking experience is essential.
• Excellent organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinating and scheduling a high volume of meetings.
• Taking detailed and accurate minutes during meetings and distributing actions promptly.
• Managing action trackers and ensuring follow-ups are recorded.
• Preparing agendas, reports and supporting meeting documentation.
• Managing diaries using Outlook and Microsoft Teams.
• Supporting both virtual and face-to-face meetings.
• Formatting, proofreading and producing professional documents.
• Providing general administrative support to the wider team.

Skills

Minute-taking

Organisational skills

Written and verbal communication

Multitasking / prioritisation

Professional and adaptable approach

Tools

Outlook

Word

Teams

Job description

Meeting Support Administrator

Location: Stirling (Hybrid Working Available)

Hours: 9am-5pm, Monday-Friday

Contract Type: Full-time, Temporary (Minimum 3 Months, with potential for extension or permanent opportunity)

Pay Rate: £16.00 per hour

Start Date: Immediate

Are you an experienced Administrator who thrives in a fast-paced environment and enjoys being at the centre of a busy team? We're looking for a proactive and highly organised individual to provide essential administrative support during a particularly busy period.

This is an excellent opportunity for someone available to start immediately and commit to at least three months, with the strong possibility of the role being extended or becoming permanent for the right person.

The Role

This position will play a key role in supporting a busy team with a significant volume of meetings and administrative activity. Minute-taking is a core responsibility and previous experience producing accurate meeting notes and action logs is essential.

• Coordinating and scheduling a high volume of meetings
• Taking detailed and accurate minutes during meetings and distributing actions promptly
• Managing action trackers and ensuring follow-ups are recorded.
• Preparing agendas, reports and supporting meeting documentation
• Managing diaries using Outlook and Microsoft Teams
• Supporting both virtual and face-to-face meetings
• Formatting, proofreading and producing professional documents.
• Providing general administrative support to the wider team
• Assisting with meeting room setup and preparation for visitors

About You

We're looking for someone who can hit the ground running and confidently support a busy team from day one.

You’ll ideally have:

• Previous administration experience within a busy office environment
• Strong minute-taking experience (essential)
• Excellent organisational skills and attention to detail
• Strong Microsoft Office skills, particularly Outlook, Word and Teams
• The ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills
• A professional and adaptable approach

Why Apply?

• Immediate start available
• Hybrid working arrangement.
• Minimum 3-month assignment
• Potential for extension or permanent employment
• Join a supportive and collaborative team.
• Gain valuable experience within a highly active and professional environment.

Why Temp with Office Angels?

As an Office Angels temp, you'll benefit from:

• Weekly pay
• 28 days' annual leave (based on accrual)
• Pension scheme option
• Eye care vouchers
• Access to retail discounts with major high street brands
• Employee Assistance Programme offering confidential support and advice.
• Ongoing support from your dedicated Office Angels consultant
• Access to permanent opportunities and interview coaching

Whilst we’d love to get back to every applicant personally, it is not always possible and sadly we cannot provide individual feedback.

Working as a temp is an ideal way of exploring different job roles and industries. It also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

• Employed directly with Office Angels, meaning we’re always on hand to ensure you’re being well looked after.
• Access to discount vouchers with many high street brands
• Eye care vouchers and money towards glasses should you require them for VDU purposes.
• We can search for permanent work whilst you’re in assignments and offer expert interview support and advice.
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)
• Statutory Sick Pay in the unfortunate event you find yourself under the weather.
• Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues.
• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website